Administrative Assistant (with Office Coordination)

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support senior leadership while helping maintain the day-to-day flow of our office. This role is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and takes pride in keeping executives organized, prepared, and operating efficiently.
This position primarily supports two senior executives and requires an in-office presence three days per week.

What You Bring:

• 2–4 years of administrative or executive support experience
• Strong organizational skills with the ability to manage competing priorities
• A proactive mindset with excellent follow-through
• High level of professionalism and comfort working with senior leadership
• Excellent written and verbal communication skills
• Proficiency in Google Workspace and calendar management
• Resourceful, adaptable, and solution-oriented

What You’ll Do:
Executive Support

• Provide dedicated administrative support to two senior executives, including complex calendar management, scheduling, and meeting coordination
• Help ensure executives are prepared for upcoming meetings, commitments, and travel
• Coordinate internal and external meetings, anticipating logistics and materials as needed
• Assist with travel arrangements, expense submissions, and document preparation
• Manage shifting priorities with discretion and strong judgment
• Serve as a reliable partner by staying one step ahead of leadership needs

Office & Team Support

• Maintain a consistent in-office presence to support daily operations and create a welcoming environment for employees and visitors
• Assist with meeting setup, deliveries, and general office coordination
• Partner with the People Ops team on onboarding logistics, scheduling support, and select internal initiatives
• Provide additional administrative support as business needs evolve

Annual Compensation:  $70K - $75K (commensurate with experience)  

What We Provide: 

• Medical + dental + vision insurance
• Generous PTO and paid holidays 
• Dedicated mental health days 
• Unlimited sick time
• Give Back. We want SHADOWs to extend their hearts and give back to their various communities and interests, on the clock! We offer 40 hours of paid VTO annually (voluntary time off)
• 401(k) retirement plan with matching 
• Pre-tax commuter and healthcare benefits
• 12 weeks paid leave for new parents
• Individualized career mapping 
• Summer Fridays (early close Fridays Memorial Day - Labor Day)
• Hybrid work schedule (1-3 days in office per week, depending on role)

While SHADOW intends to maintain these employee benefits, the Company reserves the right to modify, amend or terminate these benefits at any time and for any reason.

Additional Information

SHADOW  promotes a diverse and high performing company culture. SHADOW is dedicated to providing equal opportunities to all qualified persons, and to recruit, hire, train, promote, and compensate persons in all jobs without regard to race, color, religion, sex, national origin, disability, or sexual orientation.

All your information will be kept confidential according to EEO guidelines.