Administrative Assistant - Cranston, RI

At Swarovski, where innovation meets inspiration, our people desire to explore, experience, and create. We are looking for an Administrative Assistant to the Head of Sales where you will get a chance to work in a rewarding role within a diverse team that is pushing boundaries. Be part of a truly iconic global brand, learn and grow with us. We’re bold and inventive, revealing astonishing things like no one else can. A world of wonder awaits you.

About the job

Provides administrative assistance to direct report, to include coordination of activities with other departments and personnel to support function in meeting the company goals and objectives. May perform function for more than one executive:

• Coordinate HO’s schedule and travel arrangements.
• Organize meetings, to include meeting conference room both on and off site, logistical support (for example: refreshments and supplies, monitor, etc.) for meetings. May negotiate hotel room and conference room for special events.
• Anticipate HO’s needs regarding support, logistics and follow up; plans and executes same.
• Perform duties of confidential nature.
• Excellent collaborator and cross-functional liaison between multiple departments.
• Facilitate and manage heavy data analytics, designs, budgeting, tracking, etc.
• Compile exquisite presentations that are branded and based on a variety of topics, data, and cultural milestones.
• Respond to and/or coordinate calls and general inquiries to maximize HO’s organizational effectiveness with their team and business partners.
• Drafts a variety of correspondence based on gained knowledge of organization, function, as well as any relevant organizational milestones. I.e. newsletters, new hire announcements, townhall communications.
• Maintain functional effectiveness by proofreading, and distributing memos, documents, and correspondence for related issues.
• Gather and coordinate billing and expense reports with finance department ensuring accurate documentation and records.
• Coordinate, inputs, compiles data and generates reports based on functional needs.
• Maintains Employee Attendance/Vacation calendars.
• Maintain any digital filing and organizational needs.
• Order office supplies and equipment, as necessary.
• Coordinate activities of office with functions and departments.
• Communicate daily both orally and in writing with outside vendors, employees, and coworkers.

About you

We are looking for a unique and amazing talent, who brings along the following:

• Minimum 2 years of professional experience in a similar role within an international setting.
• Excellent troubleshooting skills.
• Oral and written communication skills are necessary, including skills in Microsoft Suite, i.e. Word, Excel (pivots & v-look ups are a must) Teams, Forms, Workday, budgeting, report creation and or process enhancement.
• General project management; operation of a variety of office equipment; follow through; coordination, consolidation, and organization of clear and comprehensive data.
• Understand details and processes involved in order to impact the bottom line and big picture.

What we offer 

You can expect a range of benefits, including: 

• Medical Insurance Coverage
• Swarovski Employee Retirement Savings Plan
• Swarovski Employee Discounts 
• Employee Assistance Program (EAP)
• Summer Flex Time
• Service Award Program
• Tuition Reimbursement Program
• Employee Referral Program
• Fitness Reimbursement Program
• Discounted Group Auto/Homeowners Insurance

Masters of Light Since 1895

Swarovski creates beautiful crystal-based products of impeccable quality and craftsmanship that bring joy and celebrate individuality.

Founded in 1895 in Austria, the company designs, manufactures and sells the world's finest crystal, gemstones, Swarovski Created Diamonds and zirconia, jewelry, and accessories, as well as crystal objects and home accessories. Swarovski Crystal Business has a global reach with approximately 2,400 stores and 6,700 points of sales in around 140 countries and employs more than 18,000 people. Together with its sister companies Swarovski Optik (optical devices) and Tyrolit (abrasives), Swarovski Crystal Business forms the Swarovski Group. A responsible relationship with people and the planet is part of Swarovski’s heritage. Today this legacy is rooted in sustainability measures across the value chain, with an emphasis on circular innovation, championing diversity, inclusion and self-expression, and in the philanthropic work of the Swarovski Foundation, which supports charitable organizations bringing positive environmental and social impact.

Swarovski is an equal opportunity employer. We give our people the g