Personal Assistant

<p><b><span>You will:</span></b></p><ul><li>Provide full administrative support to Country Head and Marketing Head,</li><li>Perform complex diary management requiring interaction with both internal and external executives and assistants: arranging and coordinating meetings, conference calls and conferences,</li><li>Manage the calendar of both bosses (acts as 1st contact for anybody who needs to schedule a meeting),</li><li>Arrange extensive travel schedules and reservations for the Country Head and Marketing Head according to agreed priorities, preparing business trips agendas and taking care of all logistic issues incl. hiring a car, booking flights and hotels for the Bosses and their guests, within agreed budget (preparing expense reports etc.),</li></ul><ul><li>Communicate effectively and professionally with all levels of the organization and provide proper help/information if needed, handling incoming and outgoing electronic communications on behalf of the Country Head and Marketing Head,</li><li>Assist management team with preparation of presentation materials, reviewing and summarizing miscellaneous reports, presentations and documents; ensuring distribution of materials to COUNTRY Head and Marketing Head’s direct reports as well as across organization,</li><li>Prioritize and manage multiple projects simultaneously, and following through on issues in a timely manner; alerting the Bosses to upcoming deadlines and ongoing commitments,</li><li>Assist in project execution and performing other ad hoc duties as per assigned,</li><li>Take meeting minutes (generally of highly confidential nature) and following up on the agreed points,</li><li>Manage relocation arrangements for our expatriates via an external agency,</li></ul><p></p><p><b><span>You will bring:</span></b></p><ul><li><span>Fluency in English and Polish,</span></li><li><span>PA experience with Executives in the coordination, planning and support of daily operational and administrative tasks,</span></li><li><span>Proficiency in MS Office and Outlook,</span></li><li><span>Strong communication skills with the ability to interact with staff at all levels</span></li><li><span>Ability to excel in a fast-paced, high-pressure environment, while maintaining accuracy and integrity.</span></li></ul>