Personal Assistant

<p><b><span>At ING</span><span> Hubs Spain</span><span> we are looking for Personal Assistant</span></b><span> </span></p><p><span> </span></p><p><span> </span></p><p><b><span>Your role and work environment</span></b><span> </span></p><p><span> </span></p><p><span><span>We are looking for a talented and enthusiastic </span><span>Personal Assistant to join our Team</span><span>, </span><span>.</span><span> </span><span>You</span><span>’ll</span><span> </span><span>work closely with </span><span>the M</span><span>anagement </span><span>T</span><span>eam</span><span> of the new Hubs Spain organization</span><span> providing administrative support, helping them to make the best use of their time by dealing with secretarial and administrative tasks.</span><span> You will be part of a global organization of Hubs with international content in your daily work. </span></span><span> </span></p><p><span><span>You will be reporting directly to </span><span>the Head of Hubs Spain.</span></span><span> </span></p><p><span> </span></p><p></p><p><b><span>Your key responsibilities:</span></b><span> </span></p><ul><li><p><span><span>Act as a first point of contact</span><span>.</span></span><span> </span></p></li></ul><ul><li><p><span><span>Proactively manage and </span><span>maintain</span><span> the agenda of the management team members by scheduling meetings and conference calls, arranging appointments.</span></span><span> </span></p></li></ul><ul><li><p><span><span>Organize and coordinate meetings and events to ensure all required materials and catering requirements are provided.</span></span><span> </span></p></li></ul><ul><li><p><span><span>Coordinate travel arrangements</span><span>.</span></span><span> </span></p></li></ul><ul><li><p><span><span>Provide administrative support.</span></span><span> </span></p></li></ul><ul><li><p><span><span>Expenses and credit card reconciliation.</span></span><span> </span></p></li></ul><ul><li><p><span><span>Miscellaneous support tasks.</span></span><span> </span></p></li></ul><ul><li><p><span><span>Ad-hoc support for major projects as and when necessary.</span></span><span> </span></p></li></ul><ul><li><p><span><span>Liaise with other PAs at international level to ensure commitments are met.</span></span><span> </span></p></li></ul><p><span> </span></p><p><span> </span></p><p><b><span>What are we looking for?</span></b><span> </span></p><p><span> </span></p><p><span><span>Want to know if this job is made for you? These are some of the qualities that we value the most for this role. And if the shoe fits… </span><span>don’t</span><span> hesitate to apply! </span></span><span> </span></p><p><span> </span></p><p><span><span>A leader of our Orange Code culture displaying the following </span><span>behaviours</span><span>: </span></span><span> </span></p><p><span> </span></p><ul><li><p><span><span>Willing</span><span> to take the </span><span>initiatives</span><span> and give reminders.</span></span><span> </span></p></li></ul><ul><li><p><span><span>Proactive, efficient, and able to always </span><span>maintain</span><span> a high degree of confidentiality.</span></span><span> </span></p></li></ul><ul><li><p><span><span>Attention to detail.</span></span><span> </span></p></li></ul><ul><li><p><span><span>Collaborative and good at building relationships.</span></span><span> </span></p></li></ul><p><span> </span></p><p><span> </span></p><p><span><span>Proven </span><span>track record</span><span> and technical skills: </span></span><span> </span></p><p><span> </span></p><ul><li><p><span><span>Bachelor´s Degree</span></span><span> </span></p></li></ul><ul><li><p><span><span>5+years</span><span> of </span><span>professional experience, international environment experience is a plus</span></span><span> </span></p></li></ul><ul><li><p><span><span>Excellent written and verbal communication skills</span></span><span> </span></p></li></ul><ul><li><p><span><span>Time management and organizational skills</span></span><span> </span></p></li></ul><ul><li><p><span><span>Ability to stay calm under pressure, multitask and adapt to change</span></span><span> </span></p></li></ul><ul><li><p><span><span>Strong Microsoft Office skills</span></span><span> </span></p></li></ul><ul><li><p><span><span>Proficient English (both spoken and written)</span></span><span> </span></p></li></ul><ul><li><p><span><span>Ability to work on an international environment</span></span><span> </span></p></li></ul><ul><li><p><span><span>Tact and discretion</span></span><span> </span></p></li></ul>