IDVA-CENTRAL OFFICE O&P OFFICE COORDINATOR

​Agency :  Department of Veterans' Affairs

Position Title: Office Coordinator
Closing Date/Time: 10/08/2024
Salary:   $3,971 - $5,243/monthly; CBA language applies; Anticipated starting salary $3,971/month  
Job Type:   Salaried
Category: Full Time 
County:   Sangamon 
Number of Vacancies:   1
Plan/BU: RC014

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  41249 

Essential Functions

• Performs the task of researching and retrieving hard copies of documents from file cabinets and prepping, scanning, and indexing the documents into records keeping software.
• Serves as lead worker.
• Researches and reviews a variety of difficult materials including records, reports, correspondence, and other documents requiring reading of handwritten or hard copy in related to requests made of the Records Section.
• Serves as backup to the Central Office reception desk in the absence of the Office Associate.
• Stores hard copies of records that have been digitized to await regulatory disposal.
• Performs other duties as required or assigned within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.
• Requires the ability to accurately keyboard 30 words per minute.

Preferred Qualifications

• Extensive knowledge of office practices, procedures and programs.
• Extensive knowledge of composition, grammar, spelling and punctuation.
• Working knowledge of the logic of computer programs.
• Working knowledge of the Office suite software ie. Word, Outlook, Excel.
• Ability to follow oral or written instructions.
• Ability to operate commonly used manual and automated office equipment and perform routine maintenance.
• Extensive knowledge of alphanumeric filing.

Conditions of Employment

• Requires ability to pass a background check.
• Requires use of agency-supplied equipment (mobile phone, laptop, etc.).
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Overtime is a condition or employment, and you may be required to work overtime including scheduled, unscheduled, or last-minute overtime. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours:  8:30 a.m. to 5:00 p.m. Monday - Friday  
Work Location: 833 S Spring St Springfield, IL 62704-2617  
Agency Contact: Alexandria.M.Puccetti@illinois.gov

Posting Group:  Office & Administrative Support  

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log i