IDVA-CENTRAL OFFICE O&P ADMINISTRATIVE STAFF ASSISTANT I

Job Requisition ID: 43207 
 Closing Date/Time: 12/30/2024
Agency: Department of Veterans' Affairs
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None 
Salary: $5,423 - $7,721/Monthly; CBA language applies; Anticipated starting salary $5,423/monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  43207 

 

 

Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Under administrative direction, serves as staff assistant to the Operations and Programs Division Manager, administers and maintains various programs and reports for the Operations and Programs Division
• Functions as administrative support to the Operations and Programs Division Manager
• Functions as liaison between Operations and Programs Division and other Agencies or Department Managers on confidential issues and agency programs being administered under the Operations and Programs Division Manager
• Prepares special reports for the Operations and Programs Division
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program

Preferred Qualifications

• One (1) year of professional experience evaluating existing and proposed programs, policies and procedures for a public or private organization
• Two (2) years of professional experience effectively communicating with both internal and external officials, providers and/or the general public in oral and written form
• Two (2) years of professional experience researching and developing correspondence to internal and/or external individuals
• One (1) year of basic proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
• Two (2) years of professional experience being adaptable in a developing and transitioning environment, creatively problem-solving and utilizing interpersonal skills when challenges arise

Conditions of Employment

• Requires ability to pass a background check
• Requires use of agency-supplied equipment (mobile phone, laptop, etc.)
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties
• Requires ability to travel in the perf