Payroll Specialist

About this opportunity:

GoEngineer is a provider of the most compelling design platforms in the industry, deploying engineering software and 3D Printing technology to make the design process innovative, efficient, and intelligent.

We are seeking an experienced Payroll Accountant/Clerk to help process payroll across three separate pay groups. This role will own day‑to‑day U.S. and Canadian payroll operations, partner closely with the Controller and HR teams, and provide frontline support for our employee expense reimbursement platform (Emburse) and, eventually, our travel platform (Egencia). The ideal candidate is detail‑oriented, service‑minded, and comfortable navigating cross‑border payroll compliance.

Your key contributions in this role will be:

• Process end‑to‑end payroll for three pay groups (e.g., hourly, salaried, commission): time review, earnings, deductions, taxes, retro/adjustments, and off‑cycle runs.

• Ensure compliance with U.S. (federal, state) and Canadian (federal, provincial) payroll regulations; stay current on statutory changes and apply them accurately.

• Maintain payroll calendars, audit checklists, and SOPs for multi‑entity and cross‑border processing.

• Prepare and post payroll journal entries; reconcile payroll liability accounts and resolve variances promptly.

• Coordinate with HR on new hires, terminations, status changes, benefits/deductions, and employee master data integrity.

• Support quarterly/year‑end filings and statements (e.g., W‑2, 1099, T4/T4A), partnering with external providers as needed.

• Serve as a helpdesk resource for employees using Emburse (expense) and Egencia (travel), including basic troubleshooting, policy guidance, and escalations.

• Monitor exception queues and approval workflows in Emburse; liaise with Finance/HR to resolve discrepancies and improve automation rules.

• Track and report payroll KPIs (timeliness, accuracy, exceptions) and drive continuous process improvements.

We are looking for candidates with the below experience and skills, however, even if you do not meet all the listed requirements, very interested candidates should still apply:

• 3+ years of hands‑on, multi-state payroll experience.

• Working knowledge of U.S. payroll rules (FLSA, multi‑state withholding, garnishments) and

• Experience with expense reimbursement platforms (preferably Emburse) and familiarity with corporate travel platforms (e.g., Egencia).

• Strong Excel skills (lookups, pivot tables).

• Exceptional accuracy, confidentiality, and customer‑service mindset with clear written and verbal communication.

• Ability to prioritize and meet tight deadlines; proactive in identifying and resolving issues.

Preferred Experience (Nice to Have)

• Bachelor's in a related field.

• Experience processing Canadian payroll (CRA remittances, provincial taxes, CPP/EI/QPP).

• Multi‑entity, multi‑state/province payroll exposure, including cross‑currency considerations.

• Experience with ERP/GL posting.

• Prior experience implementing or optimizing Emburse and/or Egencia workflows.

• Familiarity with major payroll systems and third‑party providers; experience with integrations to ERP/HRIS.

Working hours and location:

This is a full-time position, based in our Cincinnati office. This role can be in-office or hybrid.

More about what GoEngineer offers:

At GoEngineer, we understand that our value comes from our employees, and we celebrate and respect their unique experiences. We are working to build a culture where both our employees and customers are centered in the work we do, and employees feel welcomed as they are from the first day.

Competitive Compensation Includes:

Compensation for this role is between $55,000-$70,000, depending on experience.

Generous Benefits Include:

• Participation in GoEngineer’s unlimited PTO program from day one of employment.

• 401(k) retirement plan with up to a 6% company match, 100% vested on day one.

• Comprehensive medical coverage, including PPO and High Deductible plans with FSA/HSA options and employer HSA contributions.

• Paid Family Leave, including paid pregnancy disability leave and paid parental bonding leave.

• Employer paid Life Insurance policy, & Short Term, and Long Term Disability insurance, with optional supplemental coverage.

• Dental and Vision insurance

• Mental health, telemedicine with 2