Senior Resource Management Associate

<p></p><p><b>Hardship Level</b></p>H (no hardship)<p></p><p><b>Family Type</b></p>Family<p></p><p><b>Family Type</b></p>Family<p></p><p><b>Residential location (if applicable)</b></p><p></p><p></p><p><b>Grade</b></p>GS7<p></p><p><b>Staff Member / Affiliate Type</b></p>General Service<p></p><p><b>Reason</b></p>Regular &gt; Regular Assignment<p></p><p><b>Target Start Date</b></p>2025-10-01<p></p><p><b>Deadline for Applications</b></p>August 1, 2025<p></p><p><b>Standard Job Description</b></p><p><b>Senior Resource Management Associate</b></p><p><br/><b>Organizational Setting and Work Relationships</b></p><p>The Senior Resource Management Associate position is normally part of the Resource Management (RM) Unit within a Division or Regional Bureau. The incumbent covers entire resource management area, including providing of technical assistance in budget management of allocated resources (Ops, ABOD and Staffing), Programme (including direct and implementation through Partners), HR (for national and international regular, TA and AWF positions) and Administration. S/he works closely with the other members of the RM team and liaises with the relevant <span>Services/Sections/Units</span> within the Division/Bureau for both the monitoring and implementation of activities and budgets utilization. The incumbent also regularly liaises with the other technical Divisions as well as with Regional Bureaux or Country Operation. The position normally reports to a (Senior) Resource Management Officer and normally supervises some support staff.</p><p></p><p></p><p>All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.</p><p></p><p></p><p><b>Duties</b></p><ul><li>Consolidate budgetary and financial information/analysis to assist the resource allocations at the Division/Bureau level, particularly in relation to Annual Programme Review and Mid-Year Review. </li><li>Participate in the Operational reviews and meetings to assist the Senior Managers in determining resource requirements for Admin and Operations under the Area of Responsibility (AoR) while taking into account budget ceiling and operational needs.</li><li>Provide inputs and comments on the budgetary matters under ABOD and OPS during the Annual Programme and Mid-Year Reviews.</li><li>Regularly update and maintain accurate budgetary and financial information records, i.e. expenditures, pipelines of submissions for the Resource Planning and Management Board (RPMB) as well as the decisions of the RPMB to assist the efficient and accountable use of resources.</li><li>Prepare project proposals and draft staffing submissions to the RPMB and notifications to the DSPR/ARBAS for position changes.</li><li>Prepare correspondence, reports, evaluations and justifications as required on HR and general administrative or specialised tasks, which may be of a confidential nature, within the assigned AoR.</li><li>Regularly monitor budgetary trends (including expenditures, budget balances and spending authority under ABODs and OPS Projects) and report on cases of significant variances, particularly at year-end period to ensure full utilization of the available budgets and spending authority.</li><li>Through the extraction and consolidation of data from Cloud ERP, COMPASS, etc., assist in analysing progress against set targets.</li><li>Periodically provide consolidated reporting and analysis on overall status of field operations’ closure of projects, audit compliance and clearance of advances to Partners and monitor and report on progress made.</li><li>Assist in identifying and addressing training and capacity-building needs in the areas of programme, resource and RBM, etc.</li><li>Take up follow-up action with the Service/Section Heads for timely completion of performance evaluation reports of all Division's staff.</li><li>Support the recruitment of GS staff including the preparation of vacancy notices, screening of applications, conducting tests on the required skills. Draft submissions for the Assignment Committee (AC).</li><li>Support the recruitment of P staff and international consultants by organizing interview panels for advertised positions and assist in preparing interview questions and drafting of manager's views. </li><li>Prepare requests for temporary appointments, contracts and SALs extensions and draft appropriate recommendations to the AC and JRB if required.</li><li>Assist newly arrived international staff with administrative formaliti