Sr. Administrative Assistant

Join our team of pioneers!

Based in Cambridge, MA and Gaithersburg, MD. We are committed to improving the health of people worldwide with our fundamental research and our work in the area of development of immunotherapies utilizing the full potential of the immune system to fight cancer, infectious diseases and other serious diseases. We believe in scientific rigor, innovation and passion as driving forces. BioNTech was founded by scientists and physicians to translate science into survival by combining fundamental research and operational excellence.

With decades of deep immunology expertise and experience in developing and optimizing mRNA as part of its broad suite of novel technologies, the company is working with the global community to defeat life-threatening and serious diseases such as cancer, COVID-19, malaria and tuberculosis. The first ever approved mRNA vaccine was created in the labs of BioNTech in Mainz, Germany. A fully integrated immunotherapy powerhouse. We remain focused on bringing our broad pipeline of next-generation immunotherapies and vaccines to people around the world to address cancer, infectious diseases, as well as a growing list of other medical conditions. To accomplish this, we continue to be deeply rooted in science and academic research while also having built a fully integrated, global immunotherapy company with cGMP and GMP manufacturing facilities anchored around deep expertise in immunology and complemented by an expanding set of capabilities.

 

 

Sr. Administrative Assistant 

 

Reporting to the Manager, Office Operations of BioNTech’s Gaithersburg Cell Therapy R&D and Manufacturing center, the role’s primary responsibilities include:

 

• Calendar management, scheduling meetings and domestic/international travel, communication support, site wide activities support, and other special projects as requested.
• Plans, coordinates, and manages internal and external meetings and events within the site and with other company divisions in the US and EU including preparing agendas and meeting materials.
• Assist in preparation of business and operating review materials and other key presentation requirements for internal and external meetings.
• Prepares any requested documents, including PowerPoint, Excel charts and/or Word.
• Handles meeting logistics (e.g. room reservations in multiple locations, orders refreshments, catering, schedules IT/AV support & facilities requests)
• Prepare expense reports and act as delegate in Travel approvals and IT requests as needed.
• Write and distribute communications on behalf of Office operations and Site Leadership Team to internal and external audiences.
• Support staff recruiting and rapid onboard of new hires, temporary/contract staff.
• Track and coordinate departmental initiatives and projects by driving actions and timelines as appropriate.

 

 

• Mentor, collaborate and direct work of other administrative staff when needed.
• Act as a backup for Manager, Site Operations, and Site Leadership as needed.
• Remain current on BioNTech relevant policies, procedures, and systems.

 

Requirements

• Bachelor’s Degree or 4+ years of Administrative Assistant experience and prior experience supporting senior management, preferably in the biopharma industry and in a global environment (US/EU)
• Excellent communication skills (written and verbal) and have working knowledge of communication tools and templates for internal use.<