Program Director

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

 

 

Job Summary

 

Lead and manage academic and administrative functions within the Department of Medicine, including overseeing faculty appointments, promotions, and program development. Coordinate meetings, develop policies, and execute action plans to support academic and research goals while ensuring effective communication with internal and external stakeholders. Provide strategic guidance to advance the department's objectives, assist in managing budgets, and foster strong partnerships.

 

Duties and Responsibilities

 

Academic Program Leadership:

• Organize and participate in academic meetings with senior leaders, faculty, committee members, and external partners to support academic and research goals. Identify and utilize internal and external resources.

• Develop, implement, and optimize procedures, protocols, and action plans for academic programs in consultation with the Vice Chair, School of Medicine leadership, and staff.

• Maintain effective communication with faculty, business offices, HR, payroll departments, and external partners (researchers, physicians, hospital representatives) to provide information about program activities, policies, and procedures. Cultivate and strengthen partnerships within Medicine areas, including fostering strong relationships with division faculty, staff leadership, and external stakeholders.

 

Academic Affairs and APT Leadership:

• Lead all aspects of faculty appointment and promotions administration.  Work closely with Vice Chair of Academic Affairs, Faculty Chair of the Departmental APT Committee, Division Chiefs, and faculty leaders on all faculty appointments, promotions, and promotions with tenure to provide administrative process and expertise.

• Supervise Appointments Promotions & Tenure Staff

• Manage cloud-based systems (e.g., RedCAP, Smartsheet, Box, Qualtrics) to improve workflows and APT processes.

• Review faculty intellectual development statements, CVs, tracks, ranks, tenure, etc as part of the appointment and promotions process and provide guidance as needed

• Serve as backup to the Special Assistant by collaborating with the Chief Administrative Officer, School of Medicine, and DHIP personnel during the offer letter drafting process and supporting faculty onboarding during peak hiring, including new appointments, credentialing, payer enrollment, hire forms, and supplemental payments

• Provide backup for faculty new hire credentialing in the absence of the Administrative Coordinator

• Provide guidance to division personnel and faculty related to APT processes and timelines

 

 

Overall Leadership / Management:

• Lead the development and management of an academic affairs program within the Department of Medicine.

• Direct various personnel actions including, but not limited to, hiring, performance appraisals, promotions, transfers and vacation schedules of DoM APT staff.

• Represent HR Director in APT meetings and conferences and other affairs of an administrative nature.

• Manage APT fund codes and overal