Venergi: Office Manager / Accounting & Admin Assistant

Job Description

Job Title: Venergi: Office Manager/Accounting & Project Assistant

Location: Vienna, Austria 

Ramboll is providing recruitment services to Venergi – an exciting joint venture between two market leaders within the sustainable energy and power generation.

Do you have a talent for organization? Are you at your best when you are working with people and do you thrive when serving others with a smile? Do you want be an important and valued member of the team that will decarbonise the world’s most liveable city?

If so, we invite you to join us at Venergi as Office Manager/Accounting & Project Assistant!

VENERGI – Powered by Wien Energie and Ramboll

Venergi is a joint venture powered by Wien Energie and Ramboll, driving and empowering Vienna's green energy transition through integrated, sustainable solutions. We play a key role in making Vienna the most resilient and liveable city and society of the future by providing planning and engineering services in the areas of circular economy, renewable energy, and decarbonisation.

Shape the world’s most liveable city

Live and work in Vienna, one of the world’s most vibrant cities. The city is home to around 2 million people. Despite its size, Vienna retains the feel of a large town. Part of that is down to the numerous parks, woodlands and outlying hills, perfect for families.

Learn more about Vienna

Your New Role 

As Office Manager/Accounting & Project Assistant, you will play a key role in ensuring our day-to-day operations run smoothly and are well-organized. Your tasks will include:

• Oversee daily operations, ensuring office organization, supplies management, and fostering a positive work environment.
• Provide administrative support, managing correspondence, schedules, and coordinating meetings for efficient workflow.
• Handle basic accounting tasks, including invoice processing, expense tracking, and collaboration with external accountants.
• Assist in human resources functions, including onboarding, maintaining personnel records, and coordinating employee events.
• Format and QC client deliverables, including technical reports.
• Organize project files, perform data entry, and offer administrative support for various tasks, such as correspondence and document conversion, meeting and event planning, catering coordination, office facilities maintenance, and security coordination.

Your New Team:  

You and your team will benefit from promotion of a Scandinavian inspired working culture in a new Austrian joint venture with a high degree of flexibility and an informal and dynamic working environment. 

About You: 

For this role, it would be beneficial to have the following qualifications and experience:

• A background in office management, administration, or related fields to bring foundational knowledge to the role.
• Strong organizational skills to manage various tasks concurrently and maintain an efficient office environment.
• Familiarity with basic accounting principles and software for accurate handling of financial transactions.
• Fluency in both German and English language
• Excellent interpersonal and communication skills to interact effectively with team members, clients, and external partners
• Flexibility and adaptability to work in a dynamic environment, supporting the needs of a growing company and its diverse workforce.

Join an empowered and pioneering team – join us and take a unique opportunity to help shape the future of the world’s most liveable city. Be a part of a diverse and ambitious new team bringing their global knowledge and experience to solving exciting local challenges in the city in which they live and work.  Driven by our purpose, vision and values, you will be part of a team where everyone is empowered and included.

Investment in your development – we provide training and education that develops skills. For your long-term growth, our development dialogue program provides opportunities for you to shape the focus and pace of your career.

Flexible work environment – we offer a flexible hybrid work environment to encourage and empower you to plan and shape your work, with each role having unique flexibility opportunities.

Remuneration – the salary for this position will be between €50,400 - €59,850. Overpayment may be negotiable based on qualifications and experience.

About Wien Energie

Wien Energie is the largest regional energy provider in Austria and a subsidiary of