Department Information
The Undergraduate Admissions Office is responsible for processing undergraduate admissions files, hosting group and individual tours and campus events, supporting incoming calls and student inquiries, receiving and welcoming members of the community at the Welcome center desk and participating in offsite college fairs, high school visits and other recruitment events. 

This is a permanent, part-time .50 FTE (20hrs/wk) benefits eligible position.  

Description of Job

This position exists to support the administrative functions of the Undergraduate Admissions Office which consists of the Director of Admissions, Associate Director of Admissions, Assistant Director of Communications, Administrative Assistant III (Admissions File Processor), 5-6 Admissions Counselors (located both onsite and offsite), an Articulation Coordinator, and a team of 6-12 Student Ambassadors

Job Duties Include: 
Admissions File Processing:

• Support with incoming admissions applications 
• File processing and creating new student files
• creating applications in Workday for Direct Admissions
• Updating Common Applications, 
• Preparing and mailing admissions packets to newly admitted students  

Data entry, validating and testing (Workday, other systems)

• Support the Director of Admissions, Associate Director of Admissions and the Assistant Director of Communications with data entry, data validation and data testing in the RAD (Recruiting and Admissions) area of Workday and any other future CRM software implementations.  
• These data focused duties also often involve exporting data to Excel and or Google sheets for organizing and summarizing data.  

General office clerical duties

• Answering phones 
• Responding to emails 
• Assisting with outbound dialing campaigns 
• Coordinating food and room reservations for on campus events
• Assuring outside memberships and associations are paid for and contracts are up to date
• Liaising with finance on any required travel and expense invoices from team members
• Assisting with outbound mailings
• Assuring all office supplies and swag room inventory is purchased and stocked.   

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application. 

Class Code & Classification Description:
 
G3A2TX Administrative Assistant I