Program Assistant

About the Role

The Program Assistant plays a vital role in supporting the successful planning, coordination, and execution of various organizational programs. This position ensures that all program activities run smoothly by providing administrative support, managing communications, and assisting with logistical arrangements. The Program Assistant collaborates closely with program managers and team members to track progress, prepare reports, and maintain accurate records. By handling day-to-day operational tasks, this role enables program leaders to focus on strategic objectives and stakeholder engagement. Ultimately, the Program Assistant contributes to the overall effectiveness and impact of the organization's initiatives by ensuring seamless program delivery.

Job Responsibilities

• Provide administrative support including scheduling meetings, managing calendars, and coordinating travel arrangements for program staff.
• Assist in the preparation and distribution of program materials, reports, and presentations.
• Maintain accurate and up-to-date records of program activities, participant information, and budgets.
• Coordinate communication between program teams, stakeholders, and external partners to ensure timely information flow.
• Support logistical arrangements for events, workshops, and training sessions related to program activities.

Minimum Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to work collaboratively in a team environment.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Communications, or related field.
• Experience working in program coordination or administrative support roles.
• Familiarity with project management software or tools.
• Basic knowledge of budgeting and financial tracking.
• Ability to handle multiple tasks and prioritize effectively under deadlines.

Skills

The Program Assistant utilizes strong organizational skills daily to manage schedules, coordinate meetings, and ensure all program documentation is accurate and accessible. Communication skills are essential for liaising with team members, stakeholders, and external partners to facilitate smooth information exchange and collaboration. Proficiency in software tools like Microsoft Office enables the creation of reports, presentations, and data tracking that support program objectives. Time management and multitasking abilities help the assistant prioritize responsibilities and meet deadlines efficiently. Additionally, problem-solving skills are applied to address logistical challenges and support the continuous improvement of program operations.

 

Benefits

Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including:

• Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support.
• Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
• DailyPay -- access your pay when you need it!
• On the Goga well-being platform, featuring self-care tools and resources.
• Access Care.com for backup childcare, elder care, and household services.
• Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).
• Tuition reimbursement and educational partnerships.
• Employee discounts and savings programs on entertainment, travel, and lifestyle.
• Access to Pryor Online Learning for free online personal development classes.

Learn more about our full benefits package - https://www.merakey.org/careers/benefits

About Merakey

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse.