Administrative Assistant

Overview

Kimley-Horn is seeking a dynamic and detail-oriented Administrative Assistant to join our team in our Phoenix, Arizona (AZ) office. This role combines receptionist duties with back office support to ensure the smooth operation of our office. The ideal candidate will be a proactive problem-solver with excellent communication and organizational skills. 

Responsibilities

Receptionist Duties:

• Greet and welcome visitors and clients in a professional and friendly manner.
• Answer and direct incoming phone calls to the appropriate personnel.
• Manage the reception and common areas, ensuring it is clean and presentable.
• Handle incoming and outgoing mail and deliveries.
• Assist visitors by providing directions and necessary information.

Back Office Support:

• Perform data entry and maintain accurate records and databases.
• Assist with scheduling meetings and coordinating appointments.
• Prepare and distribute correspondence, memos, and reports.
• Manage office supplies and inventory, placing orders as needed.
• Assist with basic bookkeeping tasks and financial record-keeping.
• Support various departments with administrative tasks as necessary.
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications

• 2+ years in a corporate/professional environment in an Administrative role
• Strong verbal and written communication skills (grammar/proofreading)
• Strong proficiency in MS Office Suite
• Professional, organized, client-oriented, and deadline driven
• Proven ability to maintain confidentiality
• Able to anticipate needs and manage competing priorities
• Positive team player with commitment to quality
• Self-starter who can thrive in an environment where leaders often travel off site serving clients 
• Contract management and billing experience preferred
• Graphics and PowerPoint skills preferred

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

 

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.