Administrative Assistant

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

 

Job Summary

Summary
This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.
Does this position require Patient Care?No

 

Qualifications

Education
Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?
No

Licenses and Credentials

Experience

• Minimum of 2–3 years of experience in administration

Knowledge, Skills and Abilities

- Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Ability to work independently with minimal supervision.
- Strong attention to detail and problem-solving skills.
- Familiarity with hospital administration processes and healthcare regulations.
- Professional demeanor and ability to interact effectively with all levels of staff.

 

Additional Job Details (if applicable)

The Admin Assistant will work directly under the supervision of the Administrative Director of Research to support and coordinate a wide array of research initiatives and administrative operations across BWH and MGH. The ideal candidate is a highly organized, proactive, and detail-oriented individual with experience in research coordination and administrative support. This role involves supporting faculty and research staff in managing projects and initiatives including program grants, grand rounds, reimbursements, onboarding research staff, research retreats, and other cross functional administrative and programmatic tasks.

Key Responsibilities:

• Coordinate multi-component research initiatives
• Track timelines, deliverables, and reporting requirements for program and project grants.
• Assist in the preparation of biosketches, and support documents.

• Coordinate logistics for research grand rounds, journal clubs, seminars, and other recurring academic events.
• Help with the development of a department newsletter
• Plan and support logistics for annual research retreats and other department, wide events.
• Assist in the onboarding of non-professional research staff (e.g., interns, coordinators, research assistants), including scheduling orientations, facilitating access, and preparing onboarding materials.

• Support reimbursement processing and expense tracking for faculty and research staff in accordance with institutional policies.
• Manage calendars and scheduling for research related meetings and events.

• Respond to inquiries and ensure timely follow-up on requests related to research operations.

 

Remote Type

Remote

 

Work Location

55 Fruit Street

 

Scheduled Weekly Hours

40

 

Employee Type

Regular

 

Work Shift

Day (United States of America)

 

Pay Range

$20.43 - $29.21/Hourly

 

Grade

4

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our T