Administrative Assistant 3 - School of Medicine - Admissions

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778.

The University of Nevada, Reno School of Medicine (UNR Med) is seeking an Administrative Assistant 3 to join the Admissions team. This position plays a pivotal role in coordinating the medical school admissions interview process and providing comprehensive administrative support across various admissions functions. Reporting directly to the Manager of Medical School Interviews, the Administrative Assistant 3 will manage event logistics, schedule meetings, handle procurement activities, assist with data management, and perform additional administrative duties as required.

Key Responsibilities

• Coordinate and schedule admissions events, meetings, and interview logistics—including room and AV setup—and prepare materials (agendas, handouts, nametags, signage).

• Manage applicant and committee data—handle inquiries, send interview invites/reminders/status updates, track program completion, run reports, update systems, and maintain electronic files.

• Support meetings: prepare agendas, take minutes, track participant attendance and volunteers via event software; proofread memos and reports and respond to student emails.

• Verify application requirements for MD and Pre‑Med Pathway programs.

• Provide on‑site interview day support, including staff check‑in, room setup/cleanup, and event coordination.

• Track expenses, reconcile P‑card activity, manage purchasing and travel authorizations.

• Order recruitment and office supplies, support student/temp employee logistics, and process expense reimbursements.

Required Qualifications

• Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas:  maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR

• One (1) year of experience as an Administrative Assistant II in Nevada State service; OR

• An equivalent combination of education and experience as described above.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 27  

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