ADMINISTRATIVE ASSISTANT I

Job Requisition ID: 49195 
Closing Date: 09/02/2025
​Agency: Department of Military Affairs
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated Starting Salary $5,637 monthly; Full Range $5,637 - $8,026 monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME

                   

****A RESUME IS REQUIRED FOR THIS JOB POSTING****

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

Position Overview - Administrative Assistant I

The Department of Military Affairs is looking to hire an Administrative Assistant I based at Camp Lincoln in Springfield, Illinois.  This position under general direction of the Agency Fiscal Officer, serves as staff assistant; performs highly important, technical administrative functions of a routine and of highly confidential nature; assists in the coordination of programs and special projects.  The Department of Military Affairs works with the members of the Illinois Air and Army National Guard.  We welcome all interested applicants to apply.

Essential Functions

• Serves as staff assistant to the Agency Fiscal Officer.
• Researches and organizes background materials necessary in responding to management external inquiries.
• Receives and reviews various utility bills and pest/waste management bills for accuracy and conformation to policy.
• Serves as personnel liaison between the Agency Fiscal Officer and the Personnel Office on personnel related matters. 
• Coordinates requests for new furniture, telephones, office supplies with appropriate personnel.
• In conjunction with and/or in the absence of the Fiscal Officer, analyzes, disseminates, tracks and follow-up on correspondence, policy notices and verbal requests pertaining to policy/program issues from the public, other agencies and other divisions/sections.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, with courses in public administration and accounting.
• Requires one year of professional experience in accounting.

Preferred Qualifications

• Prefer knowledge of office procedures and programs.
• Prefer knowledge of computer software to include Microsoft Office.

Employment Conditions

• Requires the ability to pass a DoD background investigation and obtain a DoD Common Access Card (CAC) prior to hire or transfer.
• Position is primary sedentary; however, may require being on feet for long periods of time.
• This position is considered medium work as defined by the U.S. Department of L