Human Resources Specialist

Primary Accountability

The Human Resources Specialist is responsible for performing Human Resources-related duties on a professional level in specialized functional areas.  

Description of Primary Responsibilities

1. Responsible for carrying out responsibilities in the following functional areas, as assigned:  benefits administration, leaves of absence and reasonable accommodation, workers' compensation program, health and wellness, compensation, records, employee relations, onboarding, and compliance.
   1. Responsible for achieving department goals and metrics for functional areas assigned. 
   2. Develops recommendations for updating workflows and policies. 
   3. Serves as a subject matter expert in functional area assigned.   
   4. Performs high level administrative functions to comply with regulations and department deadlines. 
   5. Responsible for the accuracy of all records and the integrity of employee data in the HRIS database.
   6. Conducts audits and analysis of ad-hoc reports.
2. Serves as a liaison in updating or resolving programming and related HRIS systems problems.     
3. Coordinates new hire and non-employee processing.
   1. Ensures the scheduling of pre-employment physicals, as appropriate.
   2. Coordinates new hire and non-employee paperwork and start date.
   3. Assures the collection and validity of new hire and non-employee documents. 
   4. Assures accurate data entry of new hire and non-employee information.
   5. Acts as a liaison with non-employee vendors and partners. 
4. Supports compensation program. 
   1. Assists with salary analyses and annual market analysis process.
   2. Compiles data for the submission of annual salary surveys.
   3. Processes employee’s performance review and merit increases accurately in HRIS database.
   4. Processes employee documents, and updates changes for retirement and profit sharing programs. 
5. Supports employee relations. 
   1. Reviews routine privacy investigations and discipline notices, and may assist with tracking employee relation matters. 
   2. Collects and analyzes employee data, as requested for more complex investigations.
   3. Participates in exit interviews and reviews exit surveys for trends. 
   4. Responds to unemployment claims, and assists with appeal files.
6. Responsible for coordinating leaves of absences and reasonable accommodations.
   1. Assists managers and employees with required paperwork. 
   2. Tracks and maintains leave documents following regulated timeframes. 
   3. Conducts follow-up with the employee until the return to work.
   4. Conducts and documents reasonable accommodation interactive dialogue. 
   5. Coordinates and conducts the ergonomic evaluation process. 
   6. Ensures that state and federal guidelines are followed.
7. Responsible for coordinating the workers’ compensation program.
   1. Assists managers and injured/ill workers with required Workers’ Compensation paperwork and follows up with Workers’ Compensation carrier, as needed. 
   2. Completes all legally and internally required reports and postings.
   3. Ensures accurate and timely coordination of interactive process. 
   4. Ensures Cal OSHA compliance for injury reporting and recording. 
8. Responsible for coordinating the employee health and welfare programs.
   1. Enrolls staff in all applicable benefit plans. 
   2. Reviews and audits benefit program monthly billing statements. 
   3. Coordinates and conducts open enrollment and benefit changes for all staff.
   4. Works with third party administrator on notification of staff eligible. 
   5. Coordinates and instructs new and established employees on FHCN applicable Benefits, as needed, including new hire orientation.
   6. Ensure annual Affordable Care Act (ACA) compliance is completed accurately and timely. 
9. Coordinates the FHCN Wellness Program. 
   1. Develops and sends communication to staff to increase utilization. 
   2. Coordinates participation activities. 
   3. Processes and audits all mid-year and annual premium changes.
10. Coordinates various human resources response plans to comply with federal, state, and accrediting agencies. 
    1. Responsible for aspects of the N95 mask fitting plan, Covid-19 Prevention Plan, Annual Health and Safety, Employee Flu Response plan, etc.
    2. Reviews and implements processes to meet accreditation and regulatory standards. 
11. Performs other duties as assigned.

Professional & Technical Knowledge:

1. Possesses specific advanced knowledge and skills, including written and verbal communication skills, computational, computer and technical skills, and mathematical knowledge frequently