Director, Events and Project Management

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The University of Miami has an exciting opportunity for a Director, Events and Project Management with the Department of Medical Development in collaborations with SCCC and the Medical Development team.

General Overview:

The Director, Events and Project Management (Director, Development Initiatives) collaborates with Sylvester Development and Medical Development leadership team in pursuing the overall vision and mission of the strategic plan for the division. Supports the key initiatives set forth by the Assistant Vice President, Sylvester Development to facilitate the growth and development of programs, projects and campaigns led by Development and Alumni Relations. The incumbent in this position seeks to support the strategic initiatives by evaluating, planning, implementing, and reporting on key initiatives. The Director, Events and Project Management (Director, Development Initiatives) supports Sylvester Development events, strategies, and projects ensuring the successful development, completion, and implementation of fundraising, campaign, projects, and initiatives.

Essential Responsibilities:

• Orchestrate the implementation of strategic priorities in alignment with the Sylvester Development and Medical Development leadership team.

• Work with Assistant Vice President on initiatives and other campaign projects, such as portfolio management of gift officers.

• Responsible for developing and maintaining inventory of Sylvester capital naming opportunities including the Kenneth C. Griffin Cancer Research Building and existing Sylvester spaces.

• Work with facilities to ensure donor recognition projects are completed in a timely manner, including collaborating with gift officers on approval of plaques, lettering, and other naming opportunities.  

• Establish and document comprehensive project plans and timelines, identify and sequence the activities needed to successfully complete projects.

• Coordinate and staff special events designed to cultivate and steward Sylvester’s donor groups including but not limited to press conferences regarding major gift announcements, groundbreaking ceremonies, donor cultivation and recognition events, campus-wide events, symposia, dedications, luncheons, dinners, galas, board meetings and various events as necessary.

• Prepare, monitor, and control event budgets and negotiate all necessary contracts for individual events, anticipating costs of production, technical, and promotional needs.

• Prepare outlines, agendas, and briefing materials for all events.  Produce correspondence regarding pre- and post-event activities.

• Provide support to strategic events and/or other University Development events as needed.

• Work with teams to develop estimates, budgets, and timelines. Establish comprehensive project plans and timelines, identifies accountable parties. Seek stakeholder input and support. Review regularly with leadership and staff impacted by project activities.

• Monitor the progress of initiatives and projects and adjust to ensure successful completion.

• Consult with the appropriate leadership on the selection of staff to assist with projects. Assign project task to the identified project team for handling.

• Serve as a liaison for internal and external contacts related to events, initiatives, and campaign implementation.

• Ensure appropriate orientation and training is provided to employees assigned to each project.

• Review the quality of work completed within the project team on a regular basis to ensure that work produced meets project standards.

• Document and archive all project-related activities and ensure project files are maintained and secured accordingly.

• Partner with leaders working on initiatives and campaigns in managing and prioritizing workloads.

• Create a communication strategy, ensuring stakeholders at all levels of the organization are informed on the progress of projects.

• Research, select, and negotiate with third party vendors for work related to events, initiatives, or campaign.