Administrative Assistant II - Financial Planning & Business Analysis

Name: Administrative Assistant II - Financial Planning & Business Analysis Location: 4199 Campus Drive, 9th Floor, Irvine, CA Job Posting Location - City, State: Irvine, CA Job Posting Location - Street: 4199 Campus Drive, 9th Floor Work Type: Full-time Department: Financial Planning & Bus Anlys

Description & Requirements

Come join our family at In-N-Out Burger!

The In-N-Out Burger Financial Planning and Business Analysis (FP&BA) team has an excellent opportunity for a full-time Administrative Assistant II based in the Irvine, CA* office. This position will report to the Financial Planning and Business Analysis Manager and will be responsible for supporting the administrative needs of the department, including direct support of the department Manager.

*This position is full-time, in-office only*

General Responsibilities

• Handle administrative tasks and projects for the FP&BA department, including managing the team calendar, scheduling meetings, answering phones, handling requests, and managing correspondence.
• Support project management efforts by creating, prioritizing, and updating workflows, preparing documentation, and tracking information to achieve team goals and deliverables.
• Export financial transaction data from internal systems, format it into simple, user-friendly reports, and distribute to relevant stakeholders across the company.
• Coordinate department special events such as lunches, parties, and team outings.
• Manage department expenses and receipts using Concur.
• Assist the team in organizing and prioritizing workloads to achieve team goals and meet deadlines.

Qualifications

• 2-5 years’ experience in an administrative role, preferably in an Accounting or Finance department
• High School diploma or equivalent
• Exceptional organizational experience and time-management skills with the ability to prioritize deliverables
• Excellent written and verbal communication skills; ability to interact professionally with all levels of management
• General knowledge of, or interest in, finance and accounting is preferred; not required
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency
• Proven history of providing outstanding customer service while proactively troubleshooting/problem solving
• Proven ability to work on multiple projects simultaneously while remaining organized and efficient
• Highly motivated self-starter
• Ability to work autonomously and independently, yet be an integral part of an overall team environment
• Demonstrated ability to be flexible and highly adaptable to constant change based on business objectives
• Excellent knowledge of Microsoft office software, including Excel, Outlook, PowerPoint, and Word. Asana, Slack, and Microsoft Teams a plus
• Knowledge of Oracle Fusion ERP and EPM software preferred, but not required
• Strong moral compass: ability to operate with integrity and professionalism when handling sensitive and confidential info