ADMINISTRATIVE ASSISTANT II - 40000319 1

Requisition No: 838968 

Agency: Commerce

Working Title: ADMINISTRATIVE ASSISTANT II - 40000319 1

 Pay Plan: Career Service

Position Number: 40000319 

Salary:  $33,760.00 - $60,000.00/Annually Based on Experience 

Posting Closing Date: 10/13/2024 

Total Compensation Estimator Tool

***INTERNAL AGENCY ADVERTISEMENT:

EXCLUSIVE OPPORTUNITY FOR FLORIDA COMMERCE EMPLOYEES ONLY. ***

 

The Work You Will Do:

This role represents a senior-level Administrative Assistant position, directly reporting to the Bureau Chief of Economic Self-Sufficiency within the Division of Community Development. The incumbent will deliver comprehensive administrative support to the Bureau staff, encompassing office management, appointment scheduling, correspondence preparation, and various special assignments and projects. The Bureau of Economic Self-Sufficiency fosters professional growth by providing opportunities for networking, job shadowing, and hands-on experience.

 

The Difference You Will Make:

The Bureau of Economic Self-Sufficiency provides funding to local agencies to assist low-income households with heating and cooling costs through utility payments, improving energy efficiency of their homes, and to help individuals become more self-sufficient through education, job training, and referrals.

 

Your Specific Responsibilities:

• Reviews incoming correspondence and briefs supervisor on key issues which require their personal attention.
• Assigns other correspondence which requires as in-depth review, analysis, and technical knowledge to appropriate staff for response. Maintains files and records of correspondence, documents, reports and other matters for the Bureau.
• Independently completes special assignments, researches, and reports as requested by the supervisor or other professional staff. Coordinates special projects or activities for the supervisor.
• Completes travel requisitions, travel reimbursements and approvals for travel Purchasing Card payments for all Section members.
• Completes purchasing actions for office supplies using the My Florida Marketplace system.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintains staff monitoring schedule; tracks and updates monitoring records.
• Responsible for completing and coordinating all personnel actions involving Office staff. Maintains supervisor’s daily appointment calendar to ensure that all appointments and meetings are on schedule.
• Sets up meetings as requested, identifies potential participants as appropriate and/or ensures that appropriate staff/personnel attend.

 

Serves as the secondary administrative lead for the following functions:

• Assists with the preparation of a variety of routine correspondence, investigate