Administrative Assistant 4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems is seeking an Administrative Assistant 4 to join our Strategy and Growth organization. This position will be on site in Melbourne, FL. This role requires full-time onsite support; remote or teleworking will not be considered for this role.

Position Overview

In this position you will work closely with senior executives, customers, and government representatives, both internally and externally. The ideal candidate will have outstanding verbal and written communication and interpersonal skills; demonstrated ability to interact effectively across all levels of the organization and with outside organizations/customers; the ability to protect and maintain confidentiality; and the ability to execute tasks and projects independently. To be successful you must be an exceptional team player, proactive, self-motivated, well-organized and detail oriented. Must be able to work with minimal supervision. Must provide excellent follow-through, exercise good judgment, demonstrate flexibility and agility, manage schedule conflicts, and prioritize multiple tasks with competing deadlines.

You’ll be a great fit if you:

• Are a self-motivated, collaborative team player who thrives in a fast-paced environment.
• Serve as a trusted advisor and work in partnership with others.
• Have a demonstrated ability to manage and drive multiple projects to completion.
• Have excellent interpersonal skills and can work with all levels of management.
• Have exceptional organizational skills and can prioritize work and follow through on commitments.

Roles and Responsibilities of the Administrative Assistant will include (but are not limited to) the following:

• Travel planning
• Managing expense reports
• Meeting planning and execution
• Providing administrative support to leadership as assigned
• Collecting and preparing information for use in discussions/meetings of executive staff and external customers.
• Analyzing data to determine root cause of complex problems and to identify solutions
• Facilitating program meetings, executive meetings, customer visits, and other events
• Arranging executive level travel arrangements for domestic and international travel
• Demonstrating a wide and comprehensive acquaintance with, and understanding of, both general and specific aspects of the job and their practical application to complex problems and situations ordinarily encountered at the executive level.
• Operating independently to meet the requirements of the leadership team and offering expertise to assist other functions within organization.
• Report generation and compilation.
• Handling details of a highly confidential and critical nature.
• Making high level contacts of a sensitive nature both within and outside of the company.
• Exercising strong judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
• Support logistics planning and execution of meetings of varying classification levels that may span multiple computer networks (i.e. unclassified and classified computer systems).
• Other duties as assigned.
• Ability to consolidate and organize PowerPoint decks; coordinate with creative services as needed

Basic Qualifications:

• High school diploma or equivalent with 6 years of additional education and/or experience in the administrative professional field; OR a Bachelor's degree with 3 years of experience in the administrative professional field.
• Understands the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality.
• Advanced proficie