HR Administrative Supervisor

Johns Hopkins University’s Human Resources leadership team guides the design, development, and implementation of the HR practices, policies, and programs that help make JHU a world-class institution. We strive to recognize the vital role of staff in the institution and offer robust pathways to professional and personal advancement to support JHU as a national employer of choice.

We are seeking a HR Administrative Supervisor who will report to the Strategic Initiatives office supporting the VPHR. As an Administrative Supervisor, the successful candidate will play a crucial role in leading and coordinating administrative support functions for our department. This position requires a seasoned professional with a strong administrative background, exceptional organizational skills, and the ability to streamline processes effectively. The position will oversee administrative staff, manage office logistics, and provide critical support for HR, events, facilities, and backup day-to-day functions.

Specific Duties & Responsibilities

Management & Office Supervision

• Lead and supervise administrative support staff, providing guidance, training, and performance feedback.
• Oversee daily administrative operations to ensure efficiency and effectiveness.
• Serve as a backup to administrative staff during high-volume periods or when team members are unavailable.
• Maintain a thorough understanding of administrative tasks to provide hands-on support as needed.
• Collaborate with HR to coordinate onboarding processes for new employees.
• Streamline and enhance HR administrative procedures to ensure a smooth onboarding experience.
• Manage office space needs, including seating arrangements and equipment.
• Streamline supply management processes to ensure adequate resources for daily operations.
• Collaborate with facilities management to address office maintenance, repairs, and improvements.
• Act as the point of contact for facilities-related issues and work towards efficient solutions.
• Develop and maintain standard operating procedures (SOPs) for HR meetings.
• Manage attendee confirmations, material preparation, and logistics for HR-related meetings.
• Take responsibility for setting up meetings, ensuring all necessary materials and technology are in place.
• Coordinate meeting logistics, including room setup, attendee confirmations, and material management.

Events & Project Management

• Plan and coordinate company events, meetings, and conferences.
• Ensure seamless execution of events, managing logistics, attendee communications, and post-event evaluations.
• Assist project management teams by coordinating administrative tasks.
• Streamline project-related administrative processes for increased efficiency.

• High School Diploma or graduation equivalent.
• Five years progressively responsible administrative experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Able to work independently, manage projects and determine priorities, and to maintain a degree of professionalism and confidentiality.
• Exceptional organizational skills and ability to successfully manage multiple projects simultaneously.
• Strong computer literacy skills (required) and the ability to learn new software.
• Excellent writing, editorial, and verbal communication skills.
• Able to work in a dynamic, fast-paced environment.

Classified Title: Administrative Supervisor 
Job Posting Title (Working Title): HR Administrative Supervisor   
Role/Level/Range: ATO 40/E/03/OF  
Starting Salary Range: $40,950 - $71,175 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F/8:30-5:00 
Exempt Status: Exempt 
Location: Eastern High Campus 
Department name: ​​​​​​​VP of Human Resources  
Personnel area: University Administration