Human Resources Administrator – Academic HR

Job Title

Human Resources Administrator – Academic HR

Agency

Tarleton State University

Department

Talent Acquisition, Compensation & Classification

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Human Resources Administrator - Academic HR in the Division of Human Resources. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

The Opportunity: The Human Resources Administrator – Academic HR serves as the institutional subject matter expert for faculty and academic personnel HR functions while also supporting critical staffing and compensation processes within Talent Acquisition. The position provides comprehensive guidance, consultation, and operational support for academic personnel actions across colleges and units, ensuring compliance with Texas A&M University System (TAMUS) policies, state higher‑education regulations, and institutional standards.

Reporting within Talent Acquisition, this role supports staffing actions including offer letters, job changes, salary adjustments, and hiring documentation for academic positions. The Administrator collaborates with the Provost’s Office, Human Resources, Division of Health Sciences, and departmental administrators to ensure accuracy, alignment, and compliance in academic HR operations.

The position supervises a small team responsible for academic HR processing and workflow coordination, promoting consistent and effective service delivery.

Position is in office at the Stephenville Campus with work hours of Monday to Friday from 8:00am to 5:00pm or as work requirements indicate. Position may require work responsibilities outside of normal business hours. Work hours may vary during peak season. Serves as Campus Security Authority (CSA). Hybrid work options may be available after training period.

Essential Duties and Responsibilities

Academic HR Operations & Lifecycle Management — 30%

• Manages faculty and academic personnel actions including hiring, offer letters, appointment letters, onboarding, reappointments, and job changes.

• Oversees complex faculty processes such as promotion & tenure (P&T), workload adjustments, and academic appointment actions.

• Ensures academic HR data accuracy and compliance in Workday and related systems

• Coordinates academic staffing actions requiring alignment with The Texas Higher Education Coordinating Board (THECB), SACSCOC, and TAMUS regulatory requirements

• Maintains audit‑ready academic personnel files in accordance with state, federal, and System guidelines.

Talent Acquisition and Staffing Support — 20%

• Prepares and processes staff and academic offer letters, ensuring consistency with compensation guidelines and institutional standards.

• Supports job changes, reclassifications, salary actions, and staffing requests for academic units.

• Conducts compensation reviews and salary audits for equity, compression, and market competitiveness.

• Ensures hiring documentation meets state and System requirements for academic roles.

• Partners with TA to ensure efficient action routing and timely processing for academic searches.

Team Leadership & Workflow Oversight— 20%

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