Administrative Assistant (Part-Time)

Applied Research Associates, Inc. is seeking an energetic, well-organized Administrative Assistant for our San Antonio, TX office to support a multidisciplinary team that provides electromagnetic design, development, and testing services.  The qualified candidate will have 2-3 years of previous experience as an administrative assistant.  AMA’s Administrative Assistant will provide support to ensure efficient operations of the office. The successful candidate will be responsible for performing a wide variety of administrative support tasks in support of a multidisciplinary team. This is a part-time, on-site position, which does not allow for remote work.

Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

What you’ll do as an Administrative Assistant:

• Provide administrative support to the technical staff, including:
  • Answer incoming telephone calls.
  • Meeting preparation and support (i.e., teleconference, food, visitor log)
  • Greet and check in visitors.
  • Order and manage office supplies.
  • Submit and coordinate facilities work orders.
  • Manage office purchase credit card.
    • Coordinate required documentation and approval to make purchases.
    • Reconcile monthly credit card statement.
  • Other general administrative duties as assigned.
• Act as the local Health & Safety Advisor for the location.
  • Ensuring that staff are providing a safe workplace, safe equipment and proper materials.
• Act as the local physical security officer
  • Ensuring the facility is secure/protected from unauthorized access.

Administrative Assistant Position Requirements:

• Must be a US Citizen.
• Must be able to obtain a DoD security clearance.
• Requires High School diploma or equivalent and 2-3 years of related experience.
• Ability to multi-task.
• Ability to keep sensitive information confidential.
• Must be process oriented and flexible, being able to handle constant change and interruptions with a proven record of increased productivity.
• Excellent verbal and written communication skills
• Must be able to utilize resources in order to meet deadlines.
• Strong attention to detail
• Self-Starter who takes initiative
• Basic knowledge of Microsoft Word, Excel, Power Point, and Outlook
• Strong Interpersonal skills
• Excellent organizational and time management skills

Administrative Assistant Position Preferences:

• Experience with SharePoint
• Experience with Concur System