Executive Assistant

Secure our Nation, Ignite your Future

Become an integral part of a diverse team while working at an Industry Leading Organization, where our employees come first.  At ManTech International Corporation, you’ll help protect our national security while working on innovative projects that offer opportunities for advancement.

We provide Scientific, Engineering and Technical Assistance (SETA) support to Defense Advanced Research Projects Agency (DARPA) in Arlington, VA. For sixty years, DARPA has held to a singular and enduring mission: to make pivotal investments in breakthrough technologies for national security.  

Description:

DSO seeks a highly organized and motivated team player to serve as an Executive Assistant providing administrative and analytical program support for the Advanced Research Concepts Initiative that includes the DARPA Innovation Fellowship. The ideal candidate will be flexible, enthusiastic, creative, and a quick learner who can adapt to rapidly changing environments and demands in a positive manner. Candidate to provide a mix of onsite and telework.

Responsibilities:

• Manage and maintain complex calendars and schedules related to the ARCs
• Resolve conflicting priorities and orchestrate changes to the calendar, as required, which may include coordination, verification, and scheduling of meetings with senior government personnel, staff, industry, and academia personnel
• Compose drafts of short notes, internal memos, and formal official correspondence, in addition to scheduling and attending daily, weekly, bi-weekly, etc. meetings and tracking taskers/actions
• Memos and other documents shall follow the standard established for the office and shall be appropriate for senior level government officials
• Perform complex and routine administrative duties including but not limited to day-to-day operations and forward-planning for internal and external ARC initiative events, as well as assisting with website content updates and maintaining office spreadsheets and files
• Plan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio visual support, etc.) for meetings and/or events, which may involve handing of sensitive information
• Receive, coordinate, and respond to invitations and inquiries for the ARC initiative
• Assist in preparing required reports and presentations, to ensure required material/content is ready for review prior to scheduled meetings, to include copying material for distribution
• Assist with government timekeeping (e.g., leave and trip reports), recruitment (e.g., outreach, scheduling interviews, Fellow candidate seminars), and personnel matters (e.g., set up quarterly/yearly reviews, ensure documents get signed).
• Provide meeting and event coordination to include planning, execution, and close-out of all logistics

Minimum Qualifications:

• Education: Bachelor's Degree in Business Administration, Finance or similar discipline is desired
• 4 or more years of related experience, preferably within a Government agency
• Ability to work both independently and with team members to analyze and resolve issues expeditiously
• Ability to multi-task and establish priorities to ensure deadlines are met

Preferred Qualifications:

• Ability to function efficiently in a high-paced, demanding work environment
• Exceptional planning and time management skills
• Positive attitude, resourceful nature, and excellent problem-solving capabilities
• Working knowledge of Microsoft Word, PowerPoint, Excel, and Outlook
• Government travel system DTS is a plus

Security Clearance Requirements

• Eligibility for DoD Secret clearance required

Physical Requirements:

• The person in this position frequently communicates with co-workers, management and customers, which may involve delivering presentations. Must be able to exchange accurate information in these situations
• The person in this position needs to occasionally move about inside the office
• The person in this position will need to be able to operate a computer and other office productivity machinery, such as a calculator, copy machine and computer printer

For all positions requiring access to technology/software source code that is subject to export control laws, employment with the company is contingent on either verifying U.S.-person status or obtaining any necessary license. The applicant will be required to answer certain questions for export control purposes, and that information will be reviewed by compliance personnel to ensure compliance with federal law. ManTech may choose not to apply for a license for such individuals whose access to export-controlled technology or softwar