Executive Assistant

Description

Perricone Farms, a leading citrus juice supplier located in Newport, California, is seeking an Executive Assistant to support our CEO, of a dynamic juice beverage company.  This is a fast-paced position which offers long-term, consistent employment with a competitive benefits package, including but not limited to Health, Vision, Dental, Life and 401K.  

Pay Rate: $80,000 base 

Shift / Hours: Monday – Friday @ 8:00 am to 5 pm (Full Time; 8 hour/day)

Summary of Functions:

As an Executive Assistant, you will be responsible for providing comprehensive support to the CEO and all departments by efficiently managing a busy schedule, handling confidential information, and ensuring the smooth operation of the CEO's office.  Your duties will include:

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize correspondence, reports, and presentations for the CEO.
• Coordinate and prioritize communication between the CEO and internal/external stakeholders.
• Handle confidential and sensitive information with discretion and professionalism.
• Plan and organize executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in project management and ensure timely completion of tasks.
• Conduct research and compile information as needed for meetings and decision-making.
• Manage special projects and initiatives as directed by the CEO.
• Oversee and coordinate logistics for company events and executive travel.

Requirements

 Qualifications:

• High school diploma or GED, or one year of related experience and/or training, or an equivalent combination of education and      experience.
• Fluency in reading, writing, and speaking English is required.
• Bachelor’s degree or equivalent experience in business administration or a related field.
• Proven experience as an Executive Assistant or in a similar role supporting senior executives.
• Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple tasks.
• Strong communication skills, both written and verbal, with a professional demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
• Ability to handle confidential information with discretion.
• Strong problem-solving abilities and attention to detail.
• Flexibility and adaptability to thrive in a fast-paced and evolving environment.

Work Environment:

• The role may require occasional extended hours or travel.
• Work is performed in a professional office environment with exposure to various operational conditions.

This job description is not intended, and should not be construed, to be an all-inclusive list of all responsibilities, skills, efforts, or working conditions associated with a job. While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties from particular jobs and to assign other duties as necessary.