Executive Assistant

Company Description

LinkedIn is the world’s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We’re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that’s built on trust, care, inclusion, and fun – where everyone can succeed. 

Join us to transform the way the world works. 

Job Description

At LinkedIn, we trust each other to do our best work where it works best for us and our teams. This role offers a hybrid work option, meaning you can both work from home and commute to a LinkedIn office, depending on what’s best for you and when it is important for your team to be together. 

This role will be hybrid based out of our Sunnyvale office. 

We are looking for an Executive Assistant to provide administrative and organizational support to the VP, Global Talent - Benefits, Employee Experience & Wellness. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with employees and internal partners and flawlessly handling confidential and critical information. You will also be responsible for assisting two other leaders on the team.  

Responsibilities:  

• Full support of VP, Global Talent and supplemental support of Sr. Director, Employee Experience and Director, Global Wellness. 

• Manage meetings with support from Chief of Staff (e.g. set agendas, prepare presentations, document meeting minutes and manage action items)  

• Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)  

• Manage logistics, collaborate with cross-functional partners and formalize event content for special and large-scale events  

• Manage and reconcile VP’s expense reports and travel arrangements. 

• Participate in large-scale special projects, as agreed with manager  

• Manage go/Perks – employee discount program. 

• Maintain email distribution lists / aliases  

• Act as the point of contact between workplace services to meet facility needs for the team  

• Provide input for ways to improve structures and efficiency of the organization   

• Find new and efficient ways to create work processes to help maximize your executives' time, including weekly and quarterly reporting, goal-tracking, and team meetings  

• Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism  

• Partner with HR, Finance, Legal and other teams on various initiatives   

• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction  

• Work with cross-functional partners on budget tracking and communicate financial constraints  

• Support Employee Experience leader: 

• With procurement and sourcing needs including purchase requisitions and contracts and track budget details and purchase order spend. 

• Maintain SharePoint sites and team calendar to keep team communications consistent and up to date.  

• Pull employee reports as needed for employee experience programs.   

• Support Wellness leader: 

• Manage Rewards Store vendor. Review and refresh items in store. Resolve employee shipping issues. Field employee requests and inquiries. Provide process improvements. 

• Track Wellness Point data and coordinate data transfers. 

Qualifications

Basic Qualifications:  

• Bachelor’s degree or relevant experience  

• 5 + years of experience in executive administrative supporting senior leadership  

• 3 + years of experience supporting senior leadership including VP and above 

Preferred Qualifications:  

• Experience with project and budget management  

• Experience supporting multiple leaders of large teams  

• Advanced knowledge of MS Office (Outlook, Word, PowerPoint, Excel) and cloud-based applications (e.g., SharePoint)  

• Excellent communication, teamwork, and organizational skills - Ability to professionally interact with senior leaders and anticipate their needs  

• Thrives in