Executive Assistant and Project Manager

Description

Job title - Executive Assistant and Project Manager

Compensation (fulltime, hourly, non exempt) - $34.13 - $37.50/hour, ($71k-$78k/annually)

Schedule -  Monday - Friday 7:30 AM - 3:30 PM

Location - Hybrid, rotation of clinics and admin office    

ETS strives to achieve pay equity and transparency as part of our goal to create an equitable workplace.  

Working at Evergreen Treatment Services makes a big difference in our community!

• ETS has been working to transform the lives of individuals and their communities through innovative and effective addiction and social services in Western Washington for over 50 years. Learn more about our mission and values.
• Change begins within. We strive to foster and sustain a diverse and inclusive community within our organization. Find out how we are working to achieve racial equity, health equity, and community justice.
• Our Clinic Services and REACH teams bring critical professional expertise and heartfelt compassion to the work they do every day to serve our most vulnerable community members. Check out the compelling stories told by our patients, clients, and staff members that provide more information and a clear picture regarding our organization’s essential work.

This dynamic position plays an important role in helping ETS accomplish our mission!

Job Summary:

• The Executive Assistant and Project Manager will support senior leadership to achieve their common goals by helping coordinate and align efforts toward project completion. This position plays a central role in ensuring Clinic Services projects adhere to effective processes that produce desired outcomes through the application of project management tools to initiate, plan, execute, monitor, and bring projects to successful conclusion. The person in this position must work efficiently and effectively with minimal supervision and is expected to proactively engage with project stakeholders.

What you contribute to this role – Responsibilities:

Administrative Support:

• Provides confidential administrative support for the executive leadership and directors, including managing the schedule/calendar, taking notes, managing project timelines, covering administrative tasks, and dealing with administrative problems and inquiries as appropriate.
• Composes and prepares written documentation and correspondence; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Gathers, enters, and/or updates data to maintain departmental records and databases; establishes and maintains files and records for the office.

Project Management:

• Assists with project development and planning to ensure more efficient service and organization of the office.
• Manages/assists in the coordination, supervision, and completion of special projects as appropriate.
• Develop project designs and work plans, assist with facilitation of group problem solving and brainstorming sessions, and take notes.
• Manages the status, resources, and timelines for projects, tracking action items and following up with team members to keep project implementation moving forward.
• Serves as the communication liaison for project collaborators.

Program Support:

• Provides administrative support to staff groups, committees, leadership meetings and workgroups; including scheduling, note taking, agenda setting, and reporting.
• Drafts and edits new Policies and Procedures to support leadership staff and committees.
• Creates and distributes materials for meetings, workshops, and activities.

Communication:

• Point person for communications, ensuring communications amongst all stakeholders.
• Develops and maintains positive, collaborative relationships with Clinic Services partners and other service providers.
• Data Management:
• Assists with data entry, creation of visualization tools, and other deliverables for reports and presentations.
• Professional Development:
• Enhance professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
• Miscellaneous:
• Performs miscellaneous job-related duties as assigned.
• Attends Clinic Services Program staff meetings and other required meetings.
• Carries out all job responsibilities in accordance with ETS values, policies, and procedures.

Requirements

What you bring to this role – Qualifications:

• Education and/or Relevant and Live