• School of Electrical Engineering and Computer Science

• Part-time (80%), fixed-term position for up to 12 months

• Base salary will be in the range $80,523.29 - $89,505.38 + 17% Superannuation (HEW Level 5)

• Based at our  St Lucia Campus

About This Opportunity 

We are seeking a motivated and organised Administrative Officer to support two of the Disciplines within the School of Electrical Engineering and Computer Science in the management of research and operational administration.  This role also provides project support for Discipline priorities and initiatives.

Key responsibilities will include: 

• Provide school discipline leaders, staff, visitors and HDR students with high-level research and operational administrative support, including human resources, finance support, correspondence preparation, reporting and event/travel coordination.

• Provide administrative coordination for financial functions such as UniFi requisitions, invoice management, catering, hospitality, reconciliation of corporate cards and reimbursements.

• Act as secretariat for relevant School and discipline committee meetings, including scheduling, preparing and distributing relevant documentation, taking minutes and coordinating meeting logistics.

• Provide executive support to Discipline Leaders by managing their calendars, coordinating travel and other University commitments.

• Provide administrative support to projects and initiatives.

• Liaise with internal and external stakeholders to maintain relationships which support the operational outcomes for the school.

• Manage space allocation for discipline staff, visitors and HDR students in Archibus for an accurate account of space utilisation.

• Develop and maintain standard operating procedures and administration systems/processes to manage the day-to-day flow of business and to ensure effective and efficient functioning of the office.

• Undertake complex data entry, retrieval, and document management processes.

• Manage event coordination and financials tasks for discipline workshops, seminars and conferences.

• Function as the initial point of contact for enquiries, including responding to routine and non-routine queries involving interpretation of policy and procedures.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• UQ Study for Staff

• On campus childcare options

• Affordable parking (from just $5.75 a day)

• Salary packaging options

About You

• A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in administration, business or executive support; or an equivalent combination of relevant experience and/or education/training.

• Excellent interpersonal and verbal/written communication skills, including the ability to communicate effectively with people from diverse backgrounds and of varying social status.

• Sound problem solving skills and judgment in resolving or redirecting issues.

• Ability to manage and prioritise workloads, work independently or within a team and meet strict timelines with confidence.

• Adaptable and flexible approach to w