Human Resource Coordinator

Human Resources  
PRN
Day Shift 
PRN Day

 

Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed teaching hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare and was first in the state to achieve Magnet with Distinction status for excellence in nursing care. Consistently ranked as best in the Columbia Metro area by U.S. News & World Report, Lexington Health delivers more than 4,000 babies each year, performs more than 34,000 surgeries annually and is the region's third largest employer.

 

Lexington Health also includes an accredited Cancer Center of Excellence, the state’s first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer’s care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.

Job Summary

The Human Resource Coordinator will be responsible for the first impression of the organization and ensuring guests and employees have a positive experience, as well as, being responsible for assisting in coordinating the full-cycle recruitment process.

 

The position will coordinate recruitment logistics while ensuring compliant documentation, as well as, assisting with maintaining the Applicant Tracking System and background check process. Specifically, coordinate the new hire process for employees to include conducting references, verifying education and credentials, entering new hire data into Human Resources Information System (HRIS), background screenings and E-Verify. Tracks job requisitions and candidate information through Applicant Tracking System. Partners with Recruiter to manage interviews as well as the employment center schedule. Supports on-boarding and ensuring new hire paperwork is complete for new hires. Also, will be responsible for interactions between administration, employees, customers and outside services running smoothly. The position requires organization, professional demeanor, sense of urgency, ability to multitask and prioritize, attention to detail as well as the ability to appropriately manage confidential information. Works with moderate supervision/guidance, however, is accountable for individual results and impact on team.
 

Minimum Qualifications

Minimum Education: High School Diploma or Equivalent

 

Minumum Years of Experience: 3 Years of Direct Customer Service Experience; 6 Months of Operational Experience in a related area (can be concurrent with the above)

 

Substitutable Education & Experience: None

 

Required Certifications/Licensure: None

 

Required Training: Experienced using an Applicant Tracking System (ATS); Operating experience of a multi-line phone and/or switchboard; Basic knowledge of human resources/recruitment concepts and principles; Proficient in Microsoft Word, Excel, Outlook and data entry; Word processing and spreadsheet application skills.

Essential Functions

• Provides customer service to all internal and external customers.
• Works collaboratively with other members of the Human Resources team to ensure adherence to service and customer expectations.
• Assists employees with information related to personnel policies and procedures.
• Assists applicants with the online application system. Updates applicant spreadsheet to ensure appropriate follow-up for applicants.
• Perform day-to-day department Human Resources team activities such as answering calls, scheduling, filing and faxing.
• Helps maintain the customer/visitor flow within the department through scheduling and notification of arrivals, etc.
• Meets with new hires to review new hire paperwork and ensures appropriate paperwork is obtained and completed prior to hire.
• Assists non-employed/temporary employees with pre-employment requirements.
• Distributes departmental interoffice and external mail.  Scans specified documents into ImageNow.
• Ensure a successful completion of processes of hiring efforts designed and delivered by the Assistant Director for Talent Acquisition
• Manage background checks and pre-employment drug testing for all new hires.
• Input and update employee data into PeopleSoft to maintain an accurate database.

Duties & Responsibilities

• Manage new hire personnel file for accuracy and completeness in proper format.
• Facilitate the on-boarding process by the collection and processing of new hire paperwork.
• Partner with Recruiters regarding scheduling interviews, managing files and assisting wit