Accounting Technician

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Working Title:

Accounting Technician

Institution:

Minnesota State University, Moorhead

Classification Title:

Accounting Technician

Bargaining Unit / Union:

207: AFSCME - Technical

City:

Moorhead

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$22.57 - $32.79

Working Title:

Student Payroll & Travel Coordinator

Classification Title of Vacancy:

Accounting Technician

Institution:

Minnesota State University Moorhead

City:

Moorhead, MN

Bargaining Unit / Union:

207: Technical - AFSCME Council No. 5

Full-time / Part-time:

Full-time

Employment Condition:

Classified - Unlimited

Salary Range:

The wage range for this position is $22.57 - $31.89 per hour. 

Job Description:

The Accounting Technician directs the operations of the student payroll process for Minnesota State University Moorhead. This position provides the technical and paraprofessional accounting services necessary for the efficient operation of the student payroll process at Minnesota State University Moorhead, in conjunction with the Minnesota State Office of the Chancellor and in accordance with federal and state regulations. This position acts as the Travel/Business Expense Coordinator for Minnesota State University Moorhead, including the administration and consultation with employees and students regarding travel/business expense policies. This includes interpreting and explaining policies, procedures and processes to university administrators, faculty, staff and students. This position also reviews, approves, processes and audits all submitted paperwork to ensure it complies with federal, state, Minnesota State, University and bargaining union guidelines.

RESPONSIBILITIES:

Responsibility 1:

Direct the payroll operations for approximately 700 student employees so that paychecks are generated, accurate records are maintained, and federal, state, and FICA regulations are enforced. Complete and maintain ISRS Student Payroll screens related to the unique student payroll requirements of the university. Ensure that student payroll work authorization forms and screens have been completed correctly, update authorizations as requested by supervisors and that information is entered in a timely manner. Process and submit garnishments, and other types of income withholding as required by court order or by federal or state direction. Audit student payroll authorizations to ensure employees meeting registration requirements, financial aid maximum earning restrictions, and expended authorizations. Verify student status and authorize distribution of student work-study allocation and expenditure budgets for campus departments and organizations. Provide technical advice and training to administrators and the Financial Aid Office on the status or need for adjustments in payroll allocations. Provide authorized payroll information to potential employers and lenders in compliance with Federal Educational Rights and Privacy Act (FERPA) guidelines. Coordinate and assist in the sharing of information and in the resolution of student payroll problems.

Priority: Essential

Percentage of Time: 40%

Responsibility 2:

Create, compile and maintain student payroll records and accounting reports in compliance with directives from accounting areas, federal agencies and state agencies. Reconcile student payroll data and post student payroll expenses to the ISRS accounting module. Run reports with the ISRS accounting system to verify data and keep necessary records. Prepare and distribute budget and spending information for campus administrators and departmental areas. Administer and supervise the completion of forms necessary for student payroll. Process appropriate forms for non-resident alien student employees. Design and furnish forms, technical advice and training to campus departments regarding FICA information, I-9 information and requirements, W-4 information and requirements, changes to IRS regulations, and other issues that affect student employment. Disburse information through the use of various media platforms. Conduct individual training and group workshops.

Priority: Essential

Percentage of Time: 10%

Responsibility 3:

This position serves as the centralized Travel Coordinator for the university and the point of contact for all travel/business