DJJ OPERATIONS SPECIALIST - 80055635

Requisition No: 855290 

Agency: Juvenile Justice

Working Title: DJJ OPERATIONS SPECIALIST - 80055635

 Pay Plan: Career Service

Position Number: 80055635 

Salary:  $1,557.71-bi-weekly/$40,500.46-annually 

Posting Closing Date: 08/31/2025 

Total Compensation Estimator Tool

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

 

 

 

LOCATION, CONTACT AND SALARY INFORMATION: 

Location: Finance and Accounting, Knight Building, 2737 Centerview Drive, Tallahassee, FL 32399

Contact Person: Marcia Haye (850)717-2351

Minimum Starting Salary: $1,557.71 Bi-weekly. (In accordance with current spending restrictions, an internal promotion will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)     

                         

DUTIES AND RESPONSIBILITIES:

This position is responsible for the administrative functions of the Bureau of Finance & Accounting.  Act as the P-Card, Purchasing, General Services, and Human Resources liaison for the Bureau. Responsible for ensuring policies and procedures relating to these areas are communicated to Bureau staff. Assist staff as needed with administrative functions. Establishes and coordinates meetings, schedule appointments and order office supplies. Prepares requisitions to ensure purchase orders are issued, goods/services are received and “Receipts” in AOD. Upload PO based invoices with correct accounting codes and supporting documentation.  Prepares and coordinates all personnel actions in People First. Maintains personnel files and upload required documentation in Human Resource Employment System (HRES). Assists Supervisors with personnel issues such as advertising position, hiring, onboarding, etc.

Prepare requests for duplicate or cancelled warrants and input appropriate FLAIR entries. Assist in maintaining Agency accounting files such as:  voucher files and supporting documentation, cancelled warrants etc. Research and respond to Department of Financial Services (DFS) post audit requests by providing voucher schedules and supporting documentations using the File Transfer Protocol (FTP). Information must be provided within five (5) business days of the email sent by DFS. Research data for external customers (vendors or auditors) and internal customers (employees) as requested. Responsible for responding to vendor inquiries on outstanding invoices, payment information, medical reimbursements and other related issues. Research by using FLAIR, Axiom Pro, MFMP/AOD, STMS and FLAIR@DJJ systems. Respond to inquiries within same business day.  

Responsible for the daily assembling of vouchers with supporting documentation for Finance & Accounting Director III.  Ensure supporting documentation are correct and are uploaded in Axiom Pro within two (2) working days. Act as a back-up for the Voucher Room to sort incoming mail and mail warrants to vendors.  Act as a back-up for printing the monthly interest penalty report. Monitor FLAIR daily reports for outstanding interest penalty payments, research and process the payments.   Interest penalty payments must be paid within 15 days after the warrant/EFT issued.

Manages property inventories for the Bureau. Performs yearly inventory reconciliation and prepares all necessary documents for filing with General Services. Handle surplus property activities. Assists in reviewing administrative activities and coordinating special projects and maintain a teamwork environment.

Perform other duties as assigned.

Working hours: (A) Daily from 8:00am to 5:00pm

 

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training,