Administrative Assistant - Legal

Company Description

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

Job Description

The Opportunity: 

This Administrative Assistant position is responsible for providing day-to-day administrative support primarily to our Global Commercial & Operations team, as well as secondary support to our Government Affairs and Corporate/Securities teams, each in the Law Department.  This position will be located in Mattel’s headquarters in El Segundo, California, and it will evolve as Mattel’s needs evolve.

What Your Impact Will Be: 

• Schedule and coordinate various calls and meetings, internal and external.  Provide phone coverage, as needed
• Create PowerPoint decks, Excel spreadsheets, and other charts/materials - and be creative and think out-of-the-box in doing so. Generate redlines.
• Assist with management of document/record management, billing, preferred supplier, and matter management systems, as well as other systems used by the Law Department
• Assist with updating electronic record keeping (and physical files, as needed)
• Collaborate constructively with assistants and staff within and outside the Law Dept., including C-suite executive assistants.
• Assist with correspondence and deliverables tracking; Assist with projects and task management, as needed.
• Assist with various budgeting and spend matters, including forecasts and accruals, and interfacing with law firms, managing e-billing payments, and creating reports
• Assist with processing invoices, including creation of purchase orders
• Managing SVP’s schedule and calendar by prioritizing based on knowledge of needs and priorities of the business
• Order supplies for local Corporate/Securities, Global Commercial & Operations, and Government Affairs teams
• Assist in registering attorneys for CLE webcasts and seminars, and tracking CLE for SVP
• Distribute incoming mail and preparing outgoing mail
• Assist attorneys and/or paralegals with other corporate projects, as needed
• Assist with new hire on-boarding, as needed
• Improve existing administrative practices
• Assist with scanning, copying, and distribution of various documents
• Provide secondary and backup support to Corporate / Securities & Government Affairs groups, including with respect to the matters described above

Qualifications

What We’re Looking For:

• 5+ years previous administrative assistant experience, including experience supporting a team of directors/managers or attorneys. 
• Detail-oriented, with excellent planning, organization, and communication stills (in emails, on the phone, etc.)
• Technology savvy (intermediate working knowledge with Microsoft Office – Outlook, Word, Excel and PowerPoint) is required. Skilled at learning new software and troubleshooting MS Office challenges
• A positive attitude and willingness to juggle and complete a multitude of tasks with efficiency and accuracy
• The ability to act intuitively and anticipate the needs of supervisors
• Proactive/self-starter and capable of working as a member of a team, as well as independently
• Professionally manage changing and conflicting priorities
• Excellent interpersonal skills and ability to work collaboratively with a broad range of work styles and personalities, to establish effective relationships at all levels of the organization
• Trustworthy and able to appropriately handle confidential and other sensitive information and materials
• Displays a high level of professionalism and maturity
• Takes initiative, pride, and ownership of work
• Experience working with both internal and external partners
• Experience and success in working in a fast-paced, high-energy, and dynamic environment is required
• The desire and commitment to take on increasingly greater levels of responsibility
• Bachelor's degree preferred

*The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential. 

Additional Information

Don’t