Human Resources Business Partner

Description

Title: Human Resources Business Partner
Hours: 40 hours per week, Ideal working hours: Mon-Fri 9am-5pm PST
Location: Remote, PST working hours required
Hourly Rate/Salary Range: $75,000-85,000 per annum
Reports To: Vice President of Human Resources, West Region

Employment Type: Full-Time, Exempt 

Position Summary:

The Human Resources Manager provides day-to-day HR support to NeuroStim TMS, a growing mental health practice specializing in Transcranial Magnetic Stimulation (TMS) services. This role supports multiple clinic locations across Washington, Arizona, and Minnesota, with a scope that includes employee engagement, retention, overseeing the employee life cycle, and compliance. The ideal candidate is detail-oriented, people-focused, and comfortable balancing recruitment, employee relations, and HR administration in a fast-paced, mission-driven environment. 

Why join our team? 

• Opportunity to make a meaningful impact in a growing mental health organization.
• Collaborative HR team that values learning, integrity, and employee well-being.
• Competitive pay, benefits, and professional development opportunities.

Position Compensation & Benefits:

• Health & Welfare Benefits
• Retirement Eligibility w/ Employer Match
• Paid Time Off & Paid Holidays
• Other ancillary benefits!

Position Responsibilities:

Recruitment, Onboarding & Offboarding

• Partner with hiring managers to post open positions, screen applicants, and coordinate interviews for clinical and administrative roles as needed.
• Support a seamless onboarding experience, ensuring new hires are fully prepared for their first day with all necessary equipment, system access, and supplies.
• Conduct onboarding check-ins to support new hire engagement and retention.
• Coordinate offboarding activities, including exit interviews, final pay coordination, and collection of company property.
• Identify trends from exit data to support continuous improvement in retention strategies.

Payroll & Timekeeping Coordination

• Coordinate the payroll process by reviewing timecards, verifying accuracy, and ensuring timely manager approvals.
• Partner with the payroll and finance teams to resolve discrepancies and confirm readiness for payroll submission.
• Maintain accurate employee status and compensation data in the HRIS to support accurate payroll processing.
• Maintain accurate employee bonus records and submit for payroll processing in accordance with the bonus earning terms.

Employee Relations & Engagement

• Serve as a first point of contact for employee inquiries and escalate issues appropriately.
• Support the VP of Human Resources with employee relations investigations and documentation.
• Coordinate and assist with employee surveys, engagement initiatives, and recognition programs.
• Contribute to a positive and inclusive work culture by supporting employee communication and feedback loops.

Retention & Workforce Development

• Develop and support retention initiatives focused on entry-level and clinical support employees.
• Track turnover and retention metrics and provide actionable insights to leadership.
• Participate in stay interviews and collaborate with leaders to address engagement concerns proactively.

Compliance & HR Administration

• Maintain compliance with federal, state, and local employment laws across Washington, Arizona, and Minnesota.
• Maintain knowledge of state leave programs (e.g., Washington PFML, Arizona PSL, Minnesota ESST).
• Assist in policy administration, recordkeeping, and HR process documentation.
• Maintain confidentiality and ensure proper handling of sensitive employee data.

Collaboration, Communication & Leadership Support

• Attend leadership meetings, take detailed meeting minutes, and distribute follow-up actions as needed.
• Conduct periodic clinic visits to build relationships with clinic staff, support managers, and stay informed about on-site needs.
• Partner with operations and other appropriate teams to ensure HR processes align with clinic workflows and employee needs.
• Participate in HR projects and initiatives that improve organizational effectiveness and employee satisfaction

Other duties as assigned.

Requirements

 Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field