Administrative Coordinator- Legal

Overview

The Opportunity   

We have an exciting opportunity for a Legal Administrative Coordinator that will assist the Walbridge legal team in their support of the company and construction projects in the United States and internationally. The Administrative Coordinator will play a critical role in managing day-to-day administrative tasks, coordinating legal documentation, and communicating with various stakeholders. Responsibilities will include scheduling meetings, preparing reports, and maintaining detailed records. The ideal candidate will have exceptional organizational skills, the ability to work independently, and excellent verbal and written communication skills. Experience in the construction industry and familiarity with legal terminology are preferred. 

Location 

You will work from our headquarters in Detroit, MI  

Responsibilities

Your key responsibilities  

• Document Preparation Assistance: Assisting in preparation of supporting documentation necessary for a variety of business visas, non-immigrant, and immigrant employment related applications. 

 

• Communication Generation: Generating standard communication, and certified mail, regarding status of contracts, insurance requirements, withdrawal of liability letters, and bond verification letters.  

 

• Contract Support: Assisting in the preparation and finalization of contract forms and amendments to contracts. Update contract templates for new construction projects, revision of riders on subcontracts, and workflow tracking logs.   

 

• Tracking and Cataloguing: Tracking and cataloguing non-disclosure / confidentiality agreements, W9s for new vendors, and other internal documentation. Coding and tracking expenditures with outside law firms.  

 

• Record Maintenance: Assist with maintaining legal department SharePoint site and updating status reports. 

 

• Invoicing: Process invoices and check requests.  

 

• Assist Cross-functionally: Assist cross functional team tasks for other departments as needed including working with risk management to upload financials for vendors into CMiC.  

 

Qualifications

To qualify for the role, you must have  

 

• Juris Doctor (JD) degree from an accredited law school. 

• Licensed to practice law in Michigan. 

• Minimum of 7 years of experience with a focus on construction and litigation. 

• Strong understanding of construction contracts and related legal issues. 

• Excellent negotiation, analytical, and communication skills. 

• Ability to manage multiple tasks simultaneously and work effectively under pressure. 

 

Ideally, you’ll also have 

• Excellent communication and organizational skills for coordinating with cross-functional teams and stakeholders. 

• Experience in advising on mediation strategies, particularly related to claims. 

• Ability to file claims with subcontractors for delays. 

• Skill in fostering a positive culture and promoting effective communication within the team. 

• Competence in performing administrative tasks and managing correspondence in challenging situations. 

 

Skills and attributes for success  

• Proficient in legal research and documentation. 

• Strong critical thinking and problem-solving abilities. 

• Exceptional written and verbal communication skills. 

• Ability to work independently and collaboratively within a team. 

• Aptitude to thrive in fast-paced, dynamic environments and adapt to changing project requirements. 

 

Excited to make an impact? Apply now by clicking the “Apply” button below! We can’t wait to hear from you! 

EEO/AA Employer M/F/D/V

Walbridge is an equal opportunity employer with a culture that promotes diversity, equity, and inclusion in the workforce. We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, national origin, sex, religion, age, marital status, sexual orientation, gender identity, citizenship status, status as an individual with a disability, military, or protected veteran status or any other legally protected status. We prohibit discrimination in decisions concerning career development, recruitment, hiring, compensation, benefits, training, termination, promotions, or a