Administrative Assistant

Job Title

Administrative Assistant

Job Description Summary

This position provides general administrative support to the Waltham Site. The position provides standard secretarial support and provides support for meeting readiness. The role coordinates local meetings as well as project-related meetings. Individual expense management as required. Also answers routine correspondence and may assemble confidential and sensitive information. Deals with a diverse group of important external callers/visitors as well as internal contacts at all levels and locations of the organization.

Job Description

Main Responsibilities and Accountabilities:

1.Provide diversified administrative support for Waltham based employees.  Standard support includes document creation and text editing, phone coverage, mailings, scanning and copying, shipping documents and laboratory materials. Cover Front Desk, as needed.

2.Assist in planning and management of special projects and events as required such as onsite meetings, project meetings, etc. including arranging facilities, caterers, and invitations (internal and external participants).

3.Prepare/coordinate expense reports for senior staff adhering to company policy and ensure timely submission. Reconcile corporate credit card accounts.  Arrange travel (domestic and international).

4.Support office activities and other administrative support in creating/maintaining a clean, safe, and engaged office environment.

5.Support the recruitment and on-boarding processes of new Waltham hires and collaborate with other relevant departments to coordinate on-boarding of new Waltham hires.

6.Interface on a domestic and global level with other departments to represent R&D in a highly professional manner utilizing a high level of confidentiality when needed. Organize and maintain confidential and time-sensitive materials and files.  Maintain a strict sense of professional ethics, ensuring confidentiality and abiding by Company policy.

Position Qualifications and Experience Requirements:

High school graduate

1-3 years of administrative experience

Requirements

Must be PC literate with proficiency in Word, Excel, PowerPoint and Concur.  

Must be able to work with confidential and sensitive issues.

Must have demonstrated skills in the following areas: problem solving; interpersonal, oral and written communication; planning and organizing; quality control; adaptability and dependability.

Willingness to take on a variety of tasks and demonstrate a flexible approach in assisting others when required.  Ability to be a positive role model throughout the company exhibiting the CSL Seqirus values.

C&W Services is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “C&W Services”