Administrative Assistant II

Position Title:

Administrative Assistant II

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Preferred Qualifications:

• Customer service experience in an office setting
• Experience gathering data and maintaining files and records
• Experience creating or editing documents, reports, and spreadsheets
• Experience making travel arrangements and scheduling events
• Experience coordinating office supply inventory and purchasing

Job Description:

Summary

The Department of Chemistry is looking for a well-organized, proactive and service-orientated team player to join the department as an Administrative Assistant II. This individual will be the welcoming face of the department, provide support for faculty and staff, and facilitate the travel and seminar schedule of the department.

This individual will:   

• Perform a variety of administrative support activities

• Prepare minutes, notices, agendas, and correspondence

• Conduct moderately complex research, gather data, and prepare reports

• Arrange calls and schedule meetings

• Make travel reservations and itineraries

• Participate in regularly scheduled team meetings

• Edit documents for grammar, spelling, and punctuation errors

• Function as the department’s phone and data coordinator

• Issue and maintain keys as the key coordinator of the department

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?
Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

Original Posting Date:

September 13, 2024

Posting Close Date:

September 20, 2024

Job Requisition Number:

R15517