Administrative Assistant

Title: Administrative Assistant

State Role Title: Admin and Office Spec III

Hiring Range: $24.00 - $28.00 per hour

Pay Band: 3

Agency: Dept Conservation & Recreation

Location: MAIN STREET CENTRE

Agency Website: https://www.dcr.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Conservation and Recreation (DCR) is the state’s lead conservation agency, and it takes a diverse agency to conserve resources for a diverse commonwealth. The Virginia Department of Conservation and Recreation (DCR) is hiring! Join us in preserving what people care about most – access to the outdoors, natural habitats, open spaces, clean water, and safe infrastructure.

Virginia State Park's Business and Revenue Administrative Team is accepting applications for the Administrative Assistant position.

Job Summary:
This position will provide direct support to the Chief of Business Administration & Revenue across several general administrative operations. This will include assistance with financial reconciliation, procurement, document preparation & proofing, data management, record keeping, budget monitoring, and correspondence from office of the Chief of Business Administration & Revenue.

Key Duties and Responsibilities:

• Manages communications and correspondences from the Office of the Chief of Business, Administration, and Revenue.
• Provides direct support to the Chief through managing calendars, appointments, and meetings.
• Complete and process travel pre-approval and reimbursement forms related to Business, Administration, and Revenue travel.
• Coordinate team meetings including all arrangements, meals, and agendas. Provide record management services to organize all related meeting materials including recording, synthesizing, and disseminating notes.
• Provides direct project support by conducting research, report preparation, proofing, or other project support tasks as assigned.
• Provides monthly reconciliation services of multiple cost centers.
• Provides support for budget entry, coding, and reconciliation.
• Provides research support for internal process documentation related to administrative procedures.
• Requires infrequent travel within the state.

DCR’s Mission is to conserve the natural, scenic, historic, and cultural resources of the Commonwealth. We invite you to learn more about DCR’s efforts to CONSERVE.

Minimum Qualifications

• Knowledge and proficiency using Microsoft 365 software including Word, Excel, Power Point, Teams, Outlook, & SharePoint.
• Experience that demonstrates excellent writing and communication skills.
• Experience that demonstrates excellent organizational skills.
• Experience with budgets related to expenses and revenues.
• Ability to work independently and anticipate needs.

Additional Considerations

• Experience with state accounting procedures and financial systems.
• Familiarity with State Parks or general recreational park operations.
• Experience with database administration.
• Experience demonstrating ability to work with sensitive information and maintaining confidentiality.
• Experience with state procurement system.

Special Instructions

You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applications will only be accepted online through the State Job website. Applications must include all work history and references.

• Background Check: Employment in all Virginia State Parks positions is contingent upon satisfactory completion of a criminal history background check.
• Employment Eligibility: Selected candidates must complete the I-9 Employment Eligibility Verification Form. DCR participates in E-Verify.
• Telework Eligibility