Administrative Assistant

This is hybrid position. There will be minimal onsite requirement for meetings and/or events.

Are you an organized, tech-savvy professional who thrives on keeping leaders one step ahead? Priority Health is seeking an Administrative Assistant to play a vital role in supporting four to six Directors and Senior Directors within our Medical division along with managing the busy calendar of our Medical Director. In this dynamic role, you'll be the go-to person for seamless operations - preparing and distributing key meeting materials, updating internal websites, and coordinating calendars, appointments, and correspondence. If you're someone who takes initiative, loves juggling multiple priorities, and excels at building trust with leadership, this is your opportunity to make an impact while keeping our teams running smoothly. We'd love to hear from you - apply today and bring your organizational superpowers to Priority Health!

Job Summary

Provides administrative support for Director and Senior Director level positions through the appropriate use of technology and/or other tools. Assists with the day-to-day operations of the department and provides excellent customer service. Exhibits initiative, ability to multi-task and knowledge to meet deadlines, handle multiple priorities, and build trust and credibility with leadership team.

Essential Functions

• Utilizes the appropriate technology and software application to maximize efficiency and effectiveness of department workload including timekeeping editing, managing SharePoint pages, and processing invoices.
• Greets and communicates in a manner consistent with the organization’s core values and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards. Uses problem solving and marketing skills to communicate in a position of high visibility.
• Independently composes original correspondence, prepares and disseminates meeting agendas, minutes and supplementary materials as needed, and updating websites with minutes, meeting information, board members, etc.
• Performs/coordinates office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.
• Schedules meetings, appointments, and manages calendars for directors. Uses independent judgments regarding priorities/rescheduling and initiating communication and activities in order to ensure an efficient calendar of events. Arranges for meetings and makes travel arrangements as needed.
• Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data. Independently maintains accountability for completion of assigned projects.
• Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization

Qualifications

Required

• Associate's Degree or equivalent in business, office administration, secretarial science, or related field
• 3 years of Secretarial or Administrative Support experience

Preferred

• Bachelor's Degree in a related field

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.

• On-demand pay program powered by Payactiv

• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!

• Optional identity theft protection, home and auto insurance, pet insurance

• Traditional and Roth retirement options with service contribution and match savings

• Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Priority Health - 1231 E Beltline - Grand Rapids

Department Name

PH - Utilization Management Operations

Employment Type

Full time

Shift

Day (United States of America)

Weekly Sche