Administrative Specialist

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7/6/2026 (8:00 PM EDT)

2603284

Administrative Specialist

Pay Grade 12

Salary

$35,712.48 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

 

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Hiring Agency

Justice & Public Safety Cabinet | Department of Juvenile Justice

Location

1025 Capital Center Drive
Frankfort, KY 40601 USA

Description

The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of the Commonwealth. While striving to hold youth accountable for their actions, the Department creates opportunities for sentenced, committed, probated, or detained youth to develop social and career skills that will equip them for re-entry into their communities as productive and responsible citizens.

The Kentucky Department of Juvenile Justice seeks to serve youth in the least restrictive, appropriate placement possible. We aspire to be a premier team of professionals committed to providing life-changing services resulting in the positive transformation of children, families, and communities.

For more information about the Department of Juvenile Justice please visit: https://djj.ky.gov

This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected to perform all duties to the best of their ability, act in a responsible manner at all times, demonstrate leadership qualities, and treat all staff, youth, and persons with respect. This is a demanding position that requires maturity, reliability, and self-discipline. Career growth and advancement are encouraged through training and mentoring opportunities.

Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due to other applicable state or federal laws, employees in this position are prohibited from using medical cannabis. If you need additional information about this prohibition, you may contact the agency point of contact for additional information.

Responsibilities include, but are not limited to, the following:

• Provides professional administrative support to internal staff and leadership related to Juvenile Kentucky Offender Management System (JKOMS) operations. Performs duties involving general processes and procedures; and performs other duties as required.
• Interprets and applies rules, regulations and policies applicable to JKOMS department wide. Drafts or prepares correspondences, detailed forms, reports and other materials for managers and executive staff.
• Answers inquiries regarding the JKOMS system and provides detailed information on JKOMS to resolve inconsistencies or inaccuracies in records and reports by phone, in writing, or in person. Studies organizational unit's needs for additional equipment, supplies, and materials and makes recommendations for any JKOMS needs.
• Checks, Maintains or Prepares Records Such as Financial Documents, Time/Attendance, Travel Vouchers or Related Documents.
• Prepares daily, monthly and annual records/reports for JKOMS. Applies procedures, rules and regulations to accomplish the goal and objective of JKOMS.
• Identifies opportunities for improved system efficiency and tests updates or enhancements prior to release. Attends meetings and completes trainings when necessary.
• Performs other duties as required.

Minimum Requirements

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This j