Youth Department Administrative Assistant

Recruiting Opportunity Closes: 03.27.2025

Hourly Wage: $21.84

Hours Per Week: 40

Status: Non-Exempt / Full Time

Number of Positions: 1

Position: Administrative Assistant

Department: Youth Department

 

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Application Instructions:

Complete the online job application, upload a resume.

To apply online go to:  Youth Department Administrative Assistant

To apply in person go to 8495 SE Monterey Ave., Happy Valley, OR 97086. Bring a resume complete the job application provided to you. Incomplete applications will not be accepted.

Questions, contact Capt. Edgar Azueta at edgar.azueta@usw.salvationarmy.org or call (503) 794-3257. Capt. Azueta is the sole point of contact for questions regarding this position.

Recruiting Accommodation Statement:

To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.

-------------------------------------------------------------------------------------------------------------------------

Scope of Position:
To assist the Divisional Youth Department with keeping documents such as communications, records, and billings between the Divisional Youth Department, and The Salvation Army (TSA) units. The Administrative Assistant is responsible for establishing and maintaining Youth Department protocols.

Requirements, Knowledge, Skills, Abilities, and Schedule:
Proficient with MS Word, Access, PowerPoint, Excel, Publisher, mail merge, and email. Ability to acquire proficiency for Salvation Army-specific programs/applications such as, but not limited to, The Salvation Army Mission Manager (TSAMM), AgilePoint, FinanceWeb, etc.

• Organized, detail-oriented, self-motivated, able to work independently, and take projects from beginning through completion.

• Responsive and effective communicator. Able to format and compose grammatically correct and easily understood written communications.

The Administrative Assistant may be the first association or contact with Officers and Salvation Army staff and individuals, the Divisional Youth Department, or The Salvation Army (TSA). Therefore, the ability to perform duties and conduct oneself professionally is most important.

The Administrative Assistant must be a Christian in agreement with The Salvation Army’s mission statement and doctrinal beliefs.

Essential Duties and Responsibilities:

Communications:
• Create, receive, transmit, and respond to verbal and written communications to and from Salvation Army Officers staff, and vendors.

Office Management:
• Keep the office neat and orderly.
• Answer phones and take and post messages.
• Maintain confidentiality of all camp and Salvation Army business.
• Handle all aspects of mail, incoming and outgoing, including emails.
• Ensure office equipment is functioning properly. Troubleshoot basic office issues and work with the Information Technologies Department (IT) for solutions.
• Responsible for monthly activity program tracking, and statistics.
• Maintain inventory of office supplies and equipment and order as needed.
• Create and maintain forms and files as needed.
• Review operational invoices with the DYCS and process payment.
• Prepare and collect invoices for group events; deposit monies received and report to Divisional Headquarters (DHQ) Finance Department.
• Reconcile and submit corporate credit card receipts on behalf of the DYCS.

Program Operations:
• Assist in the duties for programs such as Salvation Army Youth (SAY) Rally, Junior Soldier Training, Young Adult Retreat, Divisional Youth Retreat, and Bible Bowl and other Divisional events at the discretion of the DYCS
• Supplies purchasing
• Logistics
• Statistics Tracking
• Reporting
• Provide administrative support for Divisional and local events
• Ensure proper and timely