Business Department Administrative Assistant

Recruiting Opportunity Closes: 03.24.2025

Hourly Wage: $25.00 - $26.00 DOE

Hours Per Week: 40

Status: Non-Exempt / Full Time

Number of Positions: 1

Department: Divisional Secretary for Business & Portland Metro Coordinator

Position Title: Administrative Assistant

 

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Application Instructions:

Complete the online job application, upload a resume and cover letter.

To apply online go to:    Business Department Administrative Assistant

To apply in person go to 8495 SE Monterey Ave., Happy Valley, OR 97086. Bring a resume and cover letter and complete the job application provided to you. Incomplete applications will not be accepted.

Questions, contact Captain Peter Pemberton at peter.pemberton@usw.salvationarmy.org or call (503) 794-3262. Capt. Pemberton is the sole point of contact for questions regarding this position.

Recruiting Accommodation Statement:
To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.

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Education and Work Experience:
1. Education: Preferred – associate degree or certification from an accredited college or trade school in Business Administration, Office Management, or a related field. Required - High school diploma or GED.
2. Work/Professional Experience: Preferred – experience of 3 to 5 years in an executive administrative support position. Required – 5 years administrative support position.
3. Any combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job.

Scope of Position:
The Administrative Assistant will assist the Divisional Secretary for Business and Portland Metro Coordinator (DSB/PMC) in handling matters pertaining to the operations of the Cascade Divisional Headquarters Business/Portland Metro Department (DHQ/PMC). The Administrative Assistant performs office functions associated with the day-to-day operation of the department. The purpose of the position is to assist the DSB/PMC in discharging his or her duties by performing tasks and projects, that allow the DSB/PMC to focus on his or her priorities.

Knowledge, Skills, and Abilities:
Knowledge required: use a computer effectively and efficiently in the working environment; use standard office machines (e.g., fax, copier, multi-line telephone, keyboard); use standard office practices and procedures; read, write, and speak the English language to express ideas and communicate effectively.

Skill required: type 40 wpm with minimal error; perform data entry using database program; use Microsoft software (primarily Outlook, Word, and Excel; occasionally Publisher and PowerPoint) to correctly create basic documents (notes, memos, emails) and reports; Adobe Acrobat Pro, use basic math (add, subtract, multiply, divide); establish effective working relationships; attention to detail, and operate a motor vehicle.

Ability required: Interact with individuals using generally accepted business behaviors and standards. Use interpersonal skills to deal effectively with others in favorable and unfavorable situations. Train, plan, and direct the work of others (on a temporary basis). Organize, prioritize, and plan his/her own work. Multitask, i.e., change work focus or respond to change of conditions and interruptions in workflow. Learn new systems and procedures. Problem solves, i.e., the ability to identify problems and find effective solutions. Work with minimum supervision and a high degree of independence.

Licenses and Certifications:
Drivers

Supervision Exercised: None

Essential Duties and Responsibilities:

Assist the DSB/PMC with communicati