JJYS Office Specialist II-Weber Valley Youth Center

JJYS Office Specialist II-Weber Valley Youth Center

FT / PT Status – Full-Time
Salary – $16.00
Remote Work / In-Office – In-Office / On-Site

Recruiter – Lupe Orozco | lorozco@utah.gov
Application Deadline – Continuous until filled*

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Key Responsibilities

• Provide customer service when clients, family or community partners come in
• Attend meetings and take minutes
• Coordinate meetings, trainings and JJYS events
• Provide administrative support
• Work with families and youth 
• General office cleaning
• Prepare and process documents; data entry
• Maintain files and record keeping systems
• Prepare and issue purchase authorizations and submit invoices for payment
• Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable
• Work with people in a manner which shows sensitivity, tact, and professionalism
• Answer and direct incoming phone calls and emails
• Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities
• Maintain supply inventory and assist in purchasing supplies
• Prepare and process documents
• Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing

Qualifications
The ideal candidate is able to

• Work independently and is able to use sound judgment
• Maintain confidentiality
• Multi-task and prioritize workload efficiently in order to accomplish tasks and meet deadlines
• Has excellent communication and customer service skills.
• Has attention to detail when reviewing documents and entering data.
• Organized and has the ability to multi-task
• Professional, responsible, friendly and able to work in a Juvenile Justice setting.
• Has general knowledge of office equipment.