Administrative Business Coordinator - BlackRock Global Markets

About this role

What team will you be on?

• BlackRock is recruiting for a dynamic Administrative Business Coordinator for the Global Trading team, within the BlackRock Global Markets (BGM) group. This position is based in our New York office.  We are looking for a great teammate with a positive attitude who is deeply motivated and able to thrive working with senior leadership and partnering with other administrative professionals.

What will you be doing?

• Calendar management and administration for senior leaders, including the complex coordination of meetings and video conferences with multiple participants across global time zones
• Organize and handle logistics for internal/external meetings, team events, strategy sessions, and town halls
• Ability to demonstrate flexibility and problem-solving skills to adjust and prioritize schedules based on last-minute changes
• Provide support with the organization and compilation of materials for various committees and meetings
• Arrange and oversee domestic and international travel (flights, hotels, cars, visas if required) using Concur and anticipate any necessary background materials needed in advance of their meetings, i.e., detailed travel itinerary, directions and verified meeting/contact details
• Use Microsoft Word, Excel, PowerPoint and Adobe to produce presentations and regular reporting
• Process gifts & entertainment records and expenses using Concur and the G&E System
• Provide back-up coverage for team members; represent the team by greeting visitors and guests and answering multiple phone lines
• Build and maintain good business relationships with executives and administrative staff across the organization

What we are looking for:

• Minimum of eight years of professional / corporate or administrative experience
• Experience in a dynamic corporate environment and in the financial services industry is a plus
• Enthusiastic, hardworking, confident and has a positive attitude
• A dedicated colleague deeply motivated, well organized, and responsive.  Communicates with a can-do attitude, while remaining agile and flexible to understanding priorities and demonstrating the ability to stay composed under pressure
• Excellent communication skills (written and verbal) and a high-level of emotional intelligence
• The ability to be forward thinking: identify what needs to be done and take action before being asked
• A proactive mindset, capable of identifying operational efficiency and implementing new procedures, approaches, and technology to make improvements across the team
• Absolute discretion and appropriate handling of highly sensitive and confidential information alongside demonstrating the highest standard of conduct, performance, and business ethics
• Proficiency working with automated expense tracking and online travel; experience using Concur preferred

 

For New York City only: The salary range for this position is $0 - $0 which is the equivalent of $0.00 - $0.00 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including heath care, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.  Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and