Administrative Assistant

Kaseya® is the leading provider of complete IT infrastructure and security management solutions for Managed Service Providers (MSPs) and internal IT organizations worldwide powered by AI. Kaseya’s best-in-breed technologies allow organizations to efficiently manage and secure IT to drive sustained business success. Kaseya has achieved sustained, strong double-digit growth over the past several years and is backed by Insight Venture Partners www.insightpartners.com), a leading global private equity firm investing in high-growth technology and software companies that drive transformative change in the industries they serve.

Founded in 2000, Kaseya currently serves customers in over 20 countries across a wide variety of industries and manages over 15 million endpoints worldwide. To learn more about our company and our award-winning solutions, go to www.Kaseya.com and for more information on Kaseya’s culture, please click here: Kaseya Culture.

Kaseya is not your typical company. We are not afraid to tell you exactly who we are and our expectations. We have achieved record levels of success being BOLD, being GRITTY, being ACCOUNTABLE. The thousands of people that succeed at Kaseya are prepared to go above and beyond for the betterment of our customers, and the betterment of their careers and long-term financial wealth. 

Administrative Assistant

Kaseya             Miami, FL

Company Description
Kaseya® is the leading global provider of complete IT Infrastructure Management Solutions for managed service providers (MSPs) and internal IT organizations. Through its open platform and customer-centric approach, Kaseya delivers best in breed technologies that allow organizations to efficiently manage, secure, and backup IT. Join the company with the industry’s most comprehensive, integrated IT management platform that empowers businesses to be more efficient, profitable, and successful.

Kaseya has achieved a valuation of over $2 billion USD as well as sustained, strong, double-digit growth over the past several years. The company is backed by Insight Venture Partners (www.insightpartners.com)and TPG (www.tpg.com), two of the leading global private equity firms investing in high-growth technology and software companies that drive transformative change in the industries they serve. Founded in 2000, Kaseya currently serves customers in over 20 countries across a wide variety of industries. To learn more about our company and our award-winning solutions, go to http://www.kaseya.com

Job Description
We are looking for an individual to greet and direct all visitors and perform general administrative duties, including coordinating customer visits This person will need to be organized efficient and able to multitask

visits. This person will need to be organized efficient, and able to multi-task while maintaining complex schedules and providing administrative support to the executive and senior management teams.

Role And Responsibilities

• Greet all visitors at the front desk and ensure they meet with the appropriate person/team they are here to see
• Assist Company Executives with various tasks and projects. Examples include: scheduling meetings, travel arrangements, purchase orders, lunch delivery, events, etc.
• Maintains all common areas of the building – including reception area, mail room, break room, and conference rooms – keeping them tidy and stocked with supplies at all times for meetings/events
• Customer Relations - assists in scheduling and coordinating customer visits and provide excellent customer services to elevate the customer’s experience
• Run occasional company-related errands such as picking up supplies or food for meetings/events
• Operate and maintain conference room technology including display boards, laptops, and webcams as needed for meetings
• Order, maintain, and take regular inventory of all office and breakroom supplies
• Act as liaison for all equipment maintenance and service vendors for office equipment (e.g. copiers, postage), coffee/tea service, office cleaning, and vending machines
• Schedule and coordinate company meetings, lunches, and charity/team-building activities.
• Maintain the company calendar and employee boards
• Assemble welcome kits and gift bags for special guests/visitors as necessary
• Manage periodic marketing material mailers (order supplies, prepare packaging, mailing labels, stuffing envelopes, etc.)
• Assist with other special projects as needed

 

Minimum Requirement