Workplace Experience Coordinator (Onsite)

Hi, Future Homie!

At Homebase, you’ll join a team that’s bold, fast-moving, and obsessed with helping small businesses thrive. We build with empathy, act with urgency, and take big swings that drive real-world impact. Here, every Homie shows up to raise the bar, support one another, and celebrate wins as a team.

We’re not just building an app—we’re building unstoppable teams. So what do you say, are you in?

We’re looking for a Workplace Experience Coordinator to serve as the primary on-site workplace lead for our Houston hub. This is an operations-first role focused on keeping the office organized, stocked, welcoming, and running smoothly each day. You’ll own day-to-day workplace execution, make most routine operational decisions on the ground, and help create an office experience that feels thoughtful, reliable, and aligned with The Homie Way.

You’ll partner closely with leadership on planning, consistency, and higher-risk decisions, but you’ll be trusted to keep the office moving and solve day-to-day needs with strong judgment, follow-through, and care.

 📍Your Impact Starts Here

You will own day-to-day office operations for the Houston hub within an established operating rhythm. Office readiness and operational reliability come first. Here's what you'll own:

• Office readiness: Keep the Houston hub organized, stocked, clean, and ready to support the team each day

• Access and visitor experience: Own front-door coverage and office access for employees, guests, and vendors

• Visible in-office presence: Walk the floor, greet teammates, and help resolve day-to-day needs in real time

• Meals and catering: Own meal planning and execution using Homebase’s existing systems, including communication, dietary considerations, and reliable follow-through

• Inventory and ordering: Fully manage supplies, snacks, beverages, swag, wellness items, and other workplace essentials

• Vendor and building coordination: Handle routine workplace requests and consolidate updates or options for leadership review when needed

• Budget tracking: Manage day-to-day office spend against an established budget using the live tracker, keeping invoices, purchases, and pacing accurate and up to date

• Office moments and engagement: Support in-office activations, Slack engagement, and team moments in partnership with leads, while keeping operations the top priority

• New hire setup: Own in-office onboarding execution, including desk setup, day-one readiness, and smooth handoff into the office environment

• Candidate onsite support: Greet candidates, offer a brief office tour, and ensure rooms and tech are ready

• Cross-functional partnership: Build strong relationships across People, IT, Security, Recruiting, Finance, vendors, and workplace teammates in other hubs

• Proactive communication: Keep partners informed through clear updates so people do not need to chase follow-up

• Office coordination in moments of change: Partner with leadership on closures, access issues, and building-related needs when they arise

🤖 AI-Enabled Operations - We're an AI-first company. AI fluency is required in every role. In this position, you will:

• Use AI in daily work: Draft communications, organize information, summarize options, and handle routine operational tasks

• Spot workflow opportunities: Identify repeatable work that could be faster, clearer, or more consistent through AI

• Improve over time: Deliver at least one meaningful workflow improvement within your first quarter

🚀 The Foundation for Success - These are the experiences and strengths that will set you up for success in this role:

• Relevant experience: 1–3 years of experience in workplace operations, facilities coordination, office operations, hospitality operations, or a similar environment

• Execution and organization: Strong organization skills, attention to detail, and dependable follow-through

• Judgment: Ability to manage multiple competing priorities and make sound day-to-day decisions independently

• Communication: Strong written and verbal communication skills, including the ability to draft thoughtful updates and keep others informed proactively

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