Project Coordinator

Tunista Construction LLC

Regular

Pay Range: $25 - $33 per hour  

Why choose us?

As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

What does Tunista Construction LLC do?

Tunista Construction delivers heavy civil contracting services throughout Washington State, building a strong reputation with major government agencies and private clients. Our portfolio includes successful design-build and bid-build projects for the Department of Defense, Washington State Department of Transportation, and various public and private entities, giving you exposure to diverse project types and construction methods. Our culture emphasizes safety, quality, and results-focused execution. You'll develop valuable construction skills while contributing to significant infrastructure projects that improve transportation and facilities across the region.

Tunista Construction is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

What can you expect?

As the Project Coordinator, you will work onsite in Tacoma, WA and will be responsible for supporting the civil construction projects and team, while always cultivating and maintaining positive business relationships. This position includes but is not limited to project documentation controls, project setup and cost accounting. You will perform a wide variety of high-level administrative construction tasks and project engineering duties to support the coordination of construction projects from inception to completion. This position has opportunities for growth and career pathways into leadership roles in projects and other departments. 

How will you do it?

• Maintain and file paperwork, projects documents, and certified payroll.
• Monitor, track and send all prepared and received Certified Payroll as required.
• Prepare and turn in weekly payroll up to accounting, verifying all timecards follow the union MLA guidelines.
• Coordinate with Human Resources on meeting client/project labor requirements and adherence of company local hire policy at project sites.
• Support Project Managers & Estimators by obtaining pricing for the development of cost estimates.
• Develop and maintain project plans, including timelines, project phases, and activities by utilizing Critical Path Management techniques and company-designated software programs.
• Ensure all required documents are received from subcontractors prior to starting on-site work.
• Assist in coding invoices to properly track project expenses to the budget.
• Monitor, track and send all job-related invoices and turn in approved invoices to Accounts Payable in a timely manner.
• Prepare and turn in all expense reports and personal mileage reports for the Civil Project Managers to code and turn in each month.
• Manage contract document compliance.
• File Intents and Affidavits for all civil jobs.
• Assist Project Managers to manage Lien Releases and Pay Applications each month for civil jobs.
• Assist in verbally communicating effectively with clients.
• Assist in developing presentations for outside agencies and internal communications.
• Coordinate and attend client meetings. 
• Record action items during meetings and execute follow through.
• Collect required documentation from any subcontractors, clients, or vendors.
• Assist with new job/office setup including materials, supplies, account setup for local services, and communication.
• Coordinate creation, setup, and use of folders for the Tunista’s shared drive and Procore.
• Coordinate any office setup requirements such as hardware, software, internet, cell phones, desk phones, and laptops for satellite offices or job sites.
• Prepare and review closed jobs report for continuation of close-out and funds collection.
• Maintain all Government ba