Job Description Summary & Additional Information

Please Note: This position is located at the Montgomery County Extension Office in Derwood MD, and is a part-time, 32 hour per week (80% FTE). The listed salary will be prorated based on this percentage.

Position Summary: Under general supervision, provides moderately complex administrative, and clerical support to UME Montgomery County Office. Work requires thorough knowledge of the organization and programs where assigned and involves moderate participation in the work of the supervisor and staff. Incumbents have responsibility for office operations and function independently where procedures have been established. 

This position reports directly to the Area Extension Director.

Job Responsibilities 

• Screening of telephone calls and visitors, answering inquiries administering routine matters.  Scheduling, coordinating and managing meetings/ appointments and materials of assigned educators.  May attend meetings and prepare notes/minutes as requested.

• Monitor and triage general UME email inbox, providing efficient customer service

• Coordinate conference/meeting room facility reservations and calendaring

• Report needed maintenance requests to facilities management to initiate repairs

• Supporting program purchase, allocation, and preparation of monthly p-card packets.

• Management of social media posts and event planning software.  

• Preparation/proofreading of newsletters, manuscripts, correspondence, charts, forms, slides, and other educational resource materials using automated software.  

• Ensuring confidentiality of information.  Liaising between supervisor and others, exercising independent judgment and initiative where guidelines and procedures have been established.

• Utilize automated applications and equipment including Google Suite, Microsoft Office, Workday, social media platforms, PowerPoint, Eventbrite, Adobe Acrobat, and SignUp.

• Efficient time management and organizational skills, including the ability to meet deadlines promptly.

• Other duties as assigned.
   

Preferences:

• High School Diploma or GED.

• Two years of office experience, including skills in various computer software packages and social media using Google, Microsoft, PowerPoint, Canva, and social media platforms.

• Excellent listening and communication skills (both written and oral) with the ability to understand and follow instructions.

• Ability to interact with the public and co-workers courteously and professionally.

• Ability to plan, organize, prioritize, and execute multiple assignments with general instructions.

• Must be self-motivated and able to work well with limited supervision.

• When offered employment by UME, the successful candidate will be required to obtain a favorable background check by the State of Maryland and FBI before beginning work assignment.

• Knowledge of University of Maryland Extension programs either as a participant or volunteer.
   

Required Application Materials: Must apply online. A complete application packet includes a letter of application and three (3) references, including name, mailing address, telephone, and E-mail address.

Best Consideration Date: N/A

Posting Close Date: 9/5/2025

Open Until Filled: No

Minimum Qualifications

EDUCATION: High School Diploma or GED

EXPERIENCE: 2 years experience providing administrative support.

OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.

REQUIRED KNOWLEDGE/SKILLS/ABILITIES:

General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effective both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spr