Administrative Assistant II

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Job Description:

Airbus is looking for an Administrative Assistant to support the Head of A220 Operations. This position is located in Mobile, AL.

Position Summary:

The Administrative Assistant provides administrative support to both the Head of (HO) A220 and the overall organization in the following: office administration procedures, correspondence, business and event arrangements, purchase orders/goods receipts, and travel requests/expense reimbursements.

How We Care for You:

• Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)

• Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program.

• Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages. 

• Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Primary Responsibilities:

Administrative Support: 40%

• Drafts emails, letters and other correspondence for information received by the A220 Program for the HO’s signature as well as in response to requests for general information.  

• Acts on requests requiring the approval/signature of the HO A220 Program and ensure timely submission.

• Performs highly responsible duties of a confidential nature for the HO A220 Program.  Maintains confidentiality and uses a high degree of discretion while preparing materials for the HO A220 Program. 

• Accurately processes and submits expenses and goods receipts in a timely manner.

• Develops procedures for creating and developing files and maintains Program records .

Schedule and Stakeholder Management: 30%

• Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgements and recommendations to ensure smooth day-to-day engagements.

• Makes complex travel arrangements for domestic and international travel for HO A220 Program and other designated personnel and customers.  Arranges for ancillary activities such as internal and external customer dinners/events.

• Maintain the HO’s travel schedule and coordinate with others traveling with him/her to maximize efficiency and ensure travel proceeds smoothly.

• Assist in organizing AIRBUS participation in local events reinforcing the company’s professional image.

• Cultivate relationships with local officials and recognized community leaders to ensure their continued support of the Airbus A220 Program.  

• When appropriate and as directed, represents the HO A220 Final Assembly Line in meetings.

• In the HO’s absence, ensure all matters are addressed by appropriate staff.

• Perform other duties as assigned.

Additional